Meeting – October, 2017 – Minutes

DEAL LAKE COMMISSION
MINUTES – REGULAR MEETING
OCTOBER 12, 2017

The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at 7:00 PM by the Commission Chairman Don Brockel. After the salute to the Flag, the Commission Clerk announced that the notice requirements of the Open Public Meetings Act (C.231, P.L. 1975) were met by transmitting the notice to the Commission’s official newspaper on February 9, 2017, posting where required and filing a copy of the notice with the Commission Clerk.

ROLL CALL
PRESENT ABSENT
Allenhurst x
Asbury Park x
Deal x
Interlaken x
Loch Arbour x
Neptune x
Ocean x

RESOLUTION #1 – Resolution to Approve the Minutes of the Regular Meeting, September 14,
2017 (Deal, Interlaken, Neptune do not vote)

UPON MOTION of Interlaken, seconded by Allenhurst, carried that the following Resolution be adopted:

BE IT RESOLVED that the Minutes of the Regular Meeting of the Deal Lake Commission held on September 14, 2017 be and the same are hereby approved.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Abstain: Interlaken
Absent: Deal, Neptune

RESOLUTION # 2 – Resolution to Approve Treasurer’s Report and Authorize Payment of Bills

UPON MOTION of Ocean, seconded by Interlaken, carried that the following Treasurer’s Report for October 12, 2017 be approved and the bills listed authorized for payment.

BALANCE ON HAND – PREVIOUS MONTH
Manasquan Bank…………………………………………………………..$131,237.70
NJ Cash Management Fund………………………………………………….40,274.77

TOTAL ON DEPOSIT………………………………………………………..….$171,512.47

RECEIPTS
Interest – Cash Management Fund (September)…………………………………33.56
Interest – Manasquan Bank…………………………………………………….….0.00

MINUTES – REGULAR MEETING
October 12, 2017

Other………………………………………………………………………………0.00

TOTAL RECEIPTS………………………………………………………………………33.56

DISBURSEMENTS
Lorraine Carafa, CFO, September………………………………………………216.67
Jessie Joseph, Admin., September; reimburse stamps, water lowering permit…429.93
Conner, Strong & Buckelew, insurance renew, #465667……………………..2,953.45
JCP&L,a/c # 100xxxxxx368……………………………………………………………………24.00
Jean Tohler, reimbursement………………………………………………………18.15
Princeton Hydro, LLC invoice #32152…………………………….……………743.60
New Coaster, Invoice #49460……………………………………………………20.50
Steve Harvey, painting………………………………………………………..1,950.00

TOTAL DISBURSEMEMNTS……………………………………………………..6,356.30

BALANCES AFTER AUGUST DISBURSEMENTS
Manasquan Bank ……………………………………..…………………..$124,881.40
NJ Cash Management Fund………………………………………………….40,308.33

TOTAL ON DEPOSIT…………………………………………………………..$165,189.73

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Interlaken, Ocean
Nays: None
Absent: Deal, Neptune

OLD BUSINESS

1. Beach Replenishment/Flume Electrification Update – Hunt Parry, Commission Attorney, reported that the changes to the contract were made and sent to the Army Corps of Engineers for their review. We hope to have a finalized contract from the ACoE in the next few weeks.

2. Bridge Update: Interlaken to Loch Arbour Bridge – Mr. Avakian said there is nothing to report. Precise Construction ordered the materials and they were supposed to be delivered in six to eight weeks.

3. 319(h) Grant – Mr. Brockel explained that the dollar amount of the grant we were awarded is different from the amount that we requested. We are in the process of revising the amount of the grant and will re-submit it within the next thirty days.

4. Organic Material Removal: Fireman’s Pond – Mr. Brockel reported that instead of dredging Fireman’s Pond, Ocean Township has decided to try a different approach for removal of the organic material. They are going to use a new organic pellet product that is added into the water that can eat up to two inches of organic material every month. The treatments should begin next month.

MINUTES – REGULAR MEETING
October 12, 2017

5. MTD Clean-outs – Mr. Brockel reported that the reviews of the clean-outs have been very good.

6. Water Testing: Monmouth County and Monmouth University – Mr. Brockel said there is nothing to report from Monmouth University. Hoping to have data for the next meeting. Monmouth County is still testing the lake and is getting some positive findings.

7. Deal Lake Master Plan – Mr. Brockel wants modifications to the Plan to incorporate the recent 319(h) Grant and the Flume Electrification. Would also like to have our long-term goals be a part of the plan.

8. RFP for Asbury Park Dewatering Site – The Commission Clerk explained that the RFP was advertised again and sent to the three landscapers that previously submitted proposals for the project. Two proposals were received. One landscaper sent the proposal to the wrong address and without any of the required documents. The other proposal received was more than the Commission would like to spend on the project. After a brief discussion, the Commissioners decided to hire a contractor to put in seed and shrubs in an amount not to exceed $1,000.00.

Resolution #3 – Authorizing the Rejection of the Proposals for the Asbury Park Dewatering
Site

UPON MOTION of Ocean, seconded by Interlaken, carried that the following Resolution be adopted:

WHEREAS, the Deal Lake Commission authorized the Receipt of Proposals for the over-seeding and supplemental landscaping of the former dredge material stockpiling area located at the southeast corner of Deal Lake on July 20, 2017 and again on September 14, 2017; and

WHEREAS, the Commission Clerk did duly advertise in The Coaster on September 21, 2017, to receive proposals for the project; and

WHEREAS, in connection therewith the following two (2) Proposals were received from the following:

American Landscaping and Tree Service Incomplete
HMD Landscapes $6,095.00

WHEREAS, it was determined that material deficiencies existed in the submission of American Landscaping and Tree Service and the remaining proposal submission substantially exceeded the cost estimates; and

WHEREAS, it is the recommendation of the Commission Engineer and Commission Chairman, that all Proposals be rejected.

NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission, that it does hereby reject all Proposals received for the over-seeding and supplemental landscaping of the former dredge material stockpiling area located at the southeast corner of Deal Lake; and

MINUTES – REGULAR MEETING
October 12, 2017

BE IT FURTHER RESOLVED that the Deal Lake Commission hereby authorizes the hiring of a landscaper to seed and plant shrubs at the former dredge material stockpiling area located at the southeast corner of Deal Lake in an amount not to exceed $1,000.00

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None
Absent: Deal, Neptune

9. Tide Gauges – Mr. Avakian explained that this is still a work in progress and hopes to have something for the next meeting.

10. Clean Ocean Action Update – Mr. Brockel reported on the results of the testing. Of the 26 samples taken 13 came back positive for human waste. He has notified the County and TOSA. Loch Arbour will also be notified. We need a heavy rain so that the wet test can be done.

11. Communications Update – Jeannie Tohler, Asbury Park Commissioner, distributed the cards that she had made for the DLC. They can be given out at clean-ups and different events to people that would like to receive news, updates and actions taken by the DLC. She announced that the new e-mail server is up and running. She gave a brief explanation of how the new site will work.

12. McGillicuddy’s Shoreline Update – Mr. Brockel said he did meet with the owners and as of this date there has been nothing done. He will reach out to them again.

13. Fall Clean-Up – Mr. Brockel said we are expecting a great turn-out for the clean-up. Monmouth University is again sending over 100 volunteers. We will be setting up different stations around the lake in each municipality to make it easier for the volunteers. Instead of everyone coming to the AP boat launch the volunteers can go directly to their assigned areas.

14. Fish Stocking Update – Mr. Brockel said he received an e-mail from the DEP informing him that the stocking for Sunset Lake went to a different Sunset Lake. It appears that the bass that are now in the lake are from the 2013 stocking

NEW BUSINESS

1. Volunteer Hour Tracking Forms – Mr. Brockel would like to implement a volunteer tracking form. It could help us in the future with grant applications.

2. Kyle Geary, introduced himself and presented the Commissioners with his Eagle Scout Service Project Proposal. He would like to install 30 Dog Waste Stations around Deal Lake. He estimates the cost of the project to be approximately $7,500.00. He would like the Deal Lake Commission to sponsor a portion of this project and he would do fundraising for the difference. After a brief discussion, the Commissioners agreed that this is a worthwhile project and would be willing to fund a portion of the project in an amount not to exceed $5,000.00.

MINUTES – REGULAR MEETING
October 12, 2017.

Resolution #4 – Authorize Funding for a Portion of the installation of 30 Dog Waste Stations
UPON MOTION of Interlaken, seconded by Allenhurst, carried that the following Resolution be adopted:

WHEREAS, Kyle Geary, a candidate for Eagle Scout, would like to install 30 Dog
Waste Stations along portions of Deal Lake as part of his Eagle Scout Service Project; and

WHEREAS, Kyle Geary has determined the cost of the project to be approximately $7,500.00; and

WHEREAS, Kyle Geary is requesting a portion of the project be funded by the Deal Commission; and
NOW, THEREFORE, BE IT RESOLVED that the Deal Lake Commission hereby approves and authorizes a portion of the project be funded by the Deal Lake Commission in an amount not to exceed $5,000.00; and
BE IT FURTHER RESOLVED that before any monies are dispersed, Kyle Geary will present the Commission with a detailed cost estimate plan; and
BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Chief Financial Officer and the Commission Auditor.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None
Absent: Deal, Neptune

PUBLIC HEARING

UPON MOTION of Ocean, seconded by Allenhurst, carried that the meeting be opened to the public for comments.

Residents from the Colonial Terrace section of Ocean Township, had questions, comments and concerns regarding the state of Terrace Pond.

Mr. Brockel said he too does not like the way the lake looks in that area. He has set-up a meeting with representatives from Ocean Township and Colonial Terrace Golf Course to discuss what fertilizers are used, etc. He also has been in touch with the owners of Seaview Square to get their help in alleviating some of the problems.

There being no further comments and UPON MOTION of Ocean, seconded by Interlaken, carried that the public hearing be closed. There being no further business and UPON MOTION of Allenhurst, seconded by Ocean, carried that the meeting be adjourned at 8:35 PM. ________________________________
Jessie M. Joseph, RMC
Commission Clerk