MINUTES – SEPTEMBER 18, 2014

DEAL LAKE COMMISSION MINUTES
REGULAR MEETING September 18, 2014

The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at 7:00 PM by Chairman Don Brockel. After the Salute to the Flag, the Commission Clerk announced that the notice requirements of C.231, P.L.1975, were met by transmitting the notice to the Commission’s official newspapers on February 13, 2014, posting where required and filing a copy of the notice with the Commission Clerk.

ROLL CALL:

Resolution #1 – Resolution to approve the Minutes of the Regular Meeting, August 31, 2014 (Allenhurst, Deal and Neptune do not vote).
UPON MOTION of Asbury Park, seconded by Ocean, carried, that the following Resolution be and the same is hereby adopted:
BE IT RESOLVED, that the Minutes of the Regular Meeting of the Deal Lake Commission held August 21, 2014 be and the same are hereby approved.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Ocean
Nays: None
Absent: Deal, Loch Arbour, Neptune

Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills
UPON MOTION of Ocean, seconded by Asbury Park, carried, that the following Resolution be and the same is hereby adopted:

Recorded Vote:
Ayes: Allenhurst, Asbury Park, Interlaken, Ocean
Nays: None
Absent: Deal, Loch Arbour, Neptune
Abstain: None

OLD BUSINESS

1. NRCS/DEP – project appears stalled; unfortunately, the Deal Lake Commission has been excluded from the planning process; the Chairman and our Engineer to reach out to DEP representative Jeff Reading before funding is lost.
2. Charter Renewal – all members have ratified the Charter and signed their individual agreements; the Clerk will be sending the “Master Document” for execution by the Mayors’ and Clerks’ of the respective towns;
3. Beach Replenishment –Mr. Avakian noted that he will be attending a meeting in Deal on Friday where the applicable contracts may be available for review;
4. 2014 Weed Treatment Program – Dr. Souza reported that the weed treatments were successful; however, the algae accumulations in Sunset Lake are a problem and treatment of the impacted areas should begin earlier in the year next year; he and Mr. Avakian will check to see if dredging is a viable option or if using the aquamog to remove organic material is a better alternative; vegetative material removed must be composted, so an identified disposal site is necessary. Mr. Avakian will contact the County Mosquito Commission to see if they are available to assist.

Grant Writer Update – she is currently working on an hourly basis to identify sources of funds/grants that may be available to the Commission; a report is due by the October 16 meeting.

NEW BUSINESS

1. Resolution #3: UPON MOTION of Interlaken, seconded by Ocean, carried, that the following budget for the year 2015 be and the same is hereby approved as proposed and the Clerk be directed to notify the constituent municipalities of their 2015 assessments (no change from prior years):
   

   REVENUES
   Allenhurst	2,750.00
   Asbury Park	11,000.00
   Deal	1,750.00
   Interlaken	10,000.00
   Loch Arbour	3,750.00
   Neptune	1,000.00
   Ocean	19,750.00
   Surplus Applied	28,000.00
   TOTAL REVENUES ANTICIPATED FOR GENERAL OPERATIONS	78,000.00
   EXPENDITURES
   401 – Administration (Clerk and CFO)	7,500.00
   402 – Postage	300.00
   403 – Supplies	500.00
   404 – Advertising	500.00
   411 – Legal Fees	2,200.00
   413 – Insurance	4,000.00
   420 – Engineering	6,000.00
   430 – Audit Fees	2,250.00
   LAKE MAINTENANCE:
   442 – Environmental Consultant	6,000.00
   443 – General Lake Maintenance	44,450.00
   OTHER
   450 – Special Projects including website hosting/maintenance	3,800.00
   470 – Utility Expenses	500.00
   TOTAL EXPENSES	78,000.00

   Recorded Vote:
   Ayes: Allenhurst, Asbury Park, Interlaken, Ocean
   Nays: None
   Absent: Deal, Loch Arbour, Neptune
   Abstain: None

2. Fall Clean-Up will take place in conjunction with the 29th International Coastal Cleanup on September 20th; volunteers should meet at the Asbury Park Boat Ramp at 9:00 AM. A second clean-up will be held with Monmouth University students on October 25, 2014.
3. Insurance Renewal – 9/21/2014 through 9/21/2015
   The Clerk reported that the Commission was notified in August that its previous policy would not be renewed; I requested that Conner Strong, the agency that we have worked with for several years, obtain quotes for a new policy. Requests for proposals were sent to six insurance companies (summary is attached); none are competitive except for Darwin who has submitted a proposal that is competitive in terms and price with the expiring AIG policy with lower retentions. Documents are attached from both AIG and Darwin; based on my conversations with staff at Conner Strong, I recommend accepting Darwin’s proposal at $2,834 + 0.9% New Jersey PLIGA surcharge (approximately $26.00), total $2,860.00
   Resolution #4: UPON MOTION of Ocean, seconded by Asbury Park, carried, that the following Resolution be and the same is hereby adopted:
   Accept proposal of Darwin National Insurance Co. to provide Public Officials and Employment Practices Liability Coverage to the Commission at the annual premium of $2,834 + $26 NJ PLIGA surcharge, total of $2,860.00 for the period 9/21/2014 through 9/21/2015.
   Recorded Vote:
   Ayes: Allenhurst, Asbury Park, Interlaken, Ocean
   Nays: None
   Absent: Deal, Loch Arbour, Neptune
   Abstain: None
4. Resolution #5: Accept resignation of Commission Clerk, effective ___, 2014
   By consensus, this matter was tabled pending further discussions with a qualified candidate who has been identified; also discussed was retaining the current Clerk/CFO as the Commission’s CFO.
5. Alternate members – there was a brief discussion on the appointment of alternates members for each member.

There were no members of the public present at the meeting, and UPON MOTION of Asbury Park, seconded by Ocean, carried, that the meeting be finally adjourned at 8:15 PM.

______________________________________________
LORRAINE P. CARAFA, RMC
Commission Clerk