AGENDA – REORGANIZATION MEETING – JANUARY 15, 2015
DEAL LAKE COMMISSION
AGENDA – REORGANIZATION MEETING
JANUARY 15, 2015
CALL TO ORDER
PLEDGE OF ALLEGIANCE
NOTICE REQUIREMENTS: The notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Reorganization Meeting to the Commission’s official newspapers on February 5, 2013, posting the notice where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL:
|
PRESENT |
ABSENT |
|
| Allenhurst | ||
| Asbury Park | ||
| Deal | ||
| Interlaken | ||
| Loch Arbour | ||
| Neptune | ||
| Ocean |
RESOLUTION #1: A RESOLUTION TO APPOINT CHAIRMAN
Nomination of ____________ by _______________; seconded by __________________ (consensus vote)
If no further nominations, motion to close nominations: Offered by ___; seconded by ___ (consensus vote).
BE IT RESOLVED, By the Deal Lake Commission, That _______ be and he/she is hereby appointed as the
Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his/her successor has been duly appointed.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #2: A RESOLUTION TO APPOINT VICE-CHAIRMAN
Nomination of ____________ by _______________; seconded by __________________ (consensus vote)
If no further nominations, motion to close nominations: Offered by ___; seconded by ___ (consensus vote).
BE IT RESOLVED, By the Deal Lake Commission, That_____________ be and he/she is hereby appointed as the Vice-Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his/her successor be duly appointed.
RECORDED/VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #3: A RESOLUTION TO APPOINT TREASURER
Nomination of________ by________; seconded by ________ (consensus vote).
If there are no other nominations, motion to close nominations: offered by ___; seconded by___ (consensus vote)
BE IT RESOLVED, By the Deal Lake Commission, That _________________ be and he/she is hereby appointed
Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his/her successor be duly appointed.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #4: A RESOLUTION TO APPOINT DEPUTY TREASURER
Nomination of________ by________; seconded by ________ (consensus vote).
If there are no other nominations, motion to close nominations: offered by ___; seconded by___ (consensus vote)
BE IT RESOLVED, By the Deal Lake Commission, That _________________ be and he/she is hereby appointed
Deputy Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his/her successor be duly appointed.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #5: A RESOLUTION TO APPOINT SECRETARY
Nomination of________ by________; seconded by ________ (consensus vote).
If there are no other nominations, motion to close nominations: offered by ___; seconded by___ (consensus vote)
BE IT RESOLVED, By the Deal Lake Commission, That __________ be and he/she is hereby appointed
Secretary of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his/her successor be duly appointed.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
The Clerk to administer the Oath of Office to the Commission’s 2015 Officers.
RESOLUTION #6: A RESOLUTION TO APPOINT CLERK
Offered by: ________ Seconded by: ________
WHEREAS, There exists a need for a Clerk to serve and advise the Deal Lake Commission for the year 2015; and,
WHEREAS, Funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A.11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Jessie Joseph as Clerk for the Deal Lake Commission for the year 2015 at the rate of $4,900 annually.
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #6: A RESOLUTION TO APPOINTCHIEF FINANCIAL OFFICER
Offered by: ________ Seconded by: ________
WHEREAS, There exists a need for a Chief Financial Officer to serve and advise the Deal Lake Commission for the year 2015; and,
WHEREAS, Funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A.11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Lorraine P. Carafa as Chief Financial Officer for the Deal Lake Commission for the year 2015 at the rate of $2,600 annually.
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #7 A RESOLUTION TO APPOINT ATTORNEY
Offered by: ________ Seconded by:________
WHEREAS, There exists a need for an Attorney to serve and advise the Deal Lake Commission for the year 2015; and,
WHEREAS, Funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and, .
WHEREAS, This appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Hunt Parry as Attorney for the Deal Lake Commission for the year 2015 at the rate of $225.00 per meeting and $75.00 per hour for other Commission business and litigation.
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #8: A RESOLUTION TO APPOINT ENGINEER
Offered by:______ Seconded by:______
WHEREAS, There exists a need for an Engineer for the Deal Lake Commission for the year 2015;and,
WHEREAS, Funds for this purpose shall be provided for in the 2015budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is being made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5;
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Leon S. Avakian, Inc., as Board Engineer for the year 2014 at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and,
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #9: A RESOLUTION TO APPOINT AUDITOR
Offered by:______ Seconded by:______
WHEREAS, There exists a need for an Auditor to serve and advise the Deal Lake Commission for the year 2015 and to conduct the 2014 Annual Audit; and,
WHEREAS, Funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Robert A. Hulsart and Company as Auditor for the Deal Lake Commission for the year 2015 at the rate of $2,000.00.
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A: 11-1.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #10: A RESOLUTION TO APPOINT ENVIRONMENTAL CONSULTANT
Offered by:______ Seconded by:______
WHEREAS, There exists a need for a Consultant for the Deal Lake Commission for the year 2015;and,
WHEREAS, Funds for this purpose shall be provided for in the 2015 budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and,
WHEREAS, This appointment is being made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED, By the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Princeton Hydro, LLC, as Consultant for the year 2015, at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and,
BE IT FURTHER RESOLVED That the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A: 11-1.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #11: A RESOLUTION TO ESTABLISH OFFICIAL NEWSPAPERS
Offered by:______ Seconded by:______
BE IT RESOLVED, That the Coaster be designated as the official newspaper of the Deal Lake Commission and that the Asbury Park Press be designated as the secondary official newspaper of the Deal Lake Commission for the year 2015.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #12: A RESOLUTION TO SET MEETING SCHEDULE FOR 2015
Offered by:______ Seconded by:______
BE IT RESOLVED, By the Deal Lake Commission, that the following 2015schedule is hereby designated as the official Regular Calendar of the Deal Lake Commission. Meeting dates are as follows:
February 19 July 16
March 19 August 20
April 16 September 17
May 21 October 15
June 18 December 5
Reorganization meeting for 2016 – January 21, 2016
BE IT FURTHER RESOLVED, that meetings will take place at the Borough of Interlaken Municipal Building, 100 Grassmere Avenue at 7:00 PM; and,
BE IT FURTHER RESOLVED, that a copy of this resolution be published in the official newspaper of the Deal Lake Commission.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #13: A RESOLUTION TO ESTABLISH CASH MANAGEMENT PLAN
Offered by:______ Seconded by:______
WHEREAS, Pursuant to Chapter 8, Laws of 1982, the Deal Lake Commission is required to adopt a Cash Management Plan, including the Designation of a Depository or Depositories;
THEREFORE, BE IT RESOLVED, By the Deal Lake Commission, a joint meeting of the County of Monmouth, in the State of New Jersey, that TD Bank, NA and Cash Management Fund of the State of New Jersey, or their successors be and are designated as official depositories of Commission funds for the year 2015; and,
BE IT FURTHER RESOLVED that Central Jersey Bank and Investor Savings Bank be named as alternate official depositories of Commission funds.
BE IT FURTHER RESOLVED, That the following accounts, together with the person or persons authorized to make withdrawals from said accounts are hereby authorized to be maintained:
ACCOUNT ACCOUNT NO. SIGNATURES
General Account ******_6778 Chairman or Vice-Chairman
Treasurer or Deputy Treasurer Chief Financial Officer
NJ Cash Management Fund ***.*****9891
Chairman or Vice-Chairman
Treasurer or Deputy Treasurer
Chief Financial Officer
BE IT FURTHER RESOLVED, That the funds of the Commission shall be invested in interest bearing accounts. The Treasurer shall see that minimum funds shall be maintained in any non-interest bearing account in such amounts as the Treasurer shall deem necessary to provide the orderly transition of business by the Commission and to take advantage of any services provided to the Commission by the depository through maintenance of minimum balances in said accounts where the Treasurer deems it in the best interest of the Commission to do so. All other monies shall be invested in interest bearing accounts, in investments in which municipal funds may lawfully be invested or in the State of New Jersey Cash Management Fund in such accounts and at such times, from time to time, and the Treasurer shall deem in the best interest of the Commission; and,
BE IT FURTHER RESOLVED That a certified copy of this Resolution shall be supplied to the Deal Lake Commission Auditor.
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #14 A RESOLUTION TO APPROVE MINUTES
Offered by: ______ Seconded by: ______
BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held December 4, 2014 be and the same are hereby approved. (Deal and Neptune do not vote).
RECORDED VOTE:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
RESOLUTION #15
A RESOLUTION TO APPROVE TREASURER’S REPORT AND PAY BILLS
Offered by: ______ Seconded by: ______
OLD BUSINESS
1. Flood Hazard Risk Reduction and Resiliency Grant Program – application update from Mr. Avakian
2. NRCS/DEP – update
3. Terrace Pond boom relocation update –
NEW BUSINESS
1. 2015 Water Lowering Permit has been applied for; awaiting document.
2. Resolution #16: Authorize non-fair and open award to Princeton Hydro, LLC for the 2015 herbicide/algaecide treatment program in the amount not to exceed $12,000.
__moves, seconded by ___, carried.
Recorded Vote:
Allenhurst___; Asbury Park__; Deal__; Interlaken__; Loch Arbour__; Neptune__; Ocean__.
PUBLIC HEARING
Motion to open the meeting to the public – _ moves, seconded by _ (consensus vote)
Comments, if any
Motion to close the public hearing – _ moves, seconded by _ (consensus vote)
ADJOURN – __ moves, seconded by _ (consensus vote)