Meeting – December 6, 2018 – Minutes
DEAL LAKE COMMISSION
MINUTES – REGULAR MEETING
DECEMBER 6, 2018
The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at 7:00 PM by the Commission Chairman Don Brockel. After the salute to the Flag, the Commission Clerk announced that the notice requirements of the Open Public Meetings Act (C.231,P.L. 1975) were met by transmitting the notice to the Commission’s official newspaper on March 8, 2018, posting where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL
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PRESENT |
ABSENT |
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Allenhurst |
x |
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Asbury Park*left at 7:20 PM |
x |
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Deal |
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x |
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Interlaken |
x |
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Loch Arbour |
x |
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Neptune *arrived at 7:15 PM |
x |
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Ocean |
x |
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OTHERS PRESENT:
Stephen Souza, Environmental Consultant
Hunt Parry, Esq., Commission Attorney
Peter R. Avakian, P.E., Commission Engineer
Jessie M. Joseph, Commission Clerk
Resolution #1 – Resolution to Approve the Regular Meeting Minutes, October 18, 2018
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BE IT RESOLVED that the Minutes of the Regular Meeting of the Deal Lake Commission held on October 18, 2018 be and the same are hereby approved (Deal does not vote).
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None
Absent: Deal, Neptune
*Eric Houghtaling, Township of Neptune Commissoner arrived
MINUTES – REGULAR MEETING
December 6, 2018
Resolution #2 – Resolution to Approve Treasurers Report and Authorize Payment of Bills
UPON MOTION of Asbury Park, seconded by Ocean, carried that the following Treasurer’s Report for December 6, 2018 be approved and the bills listed authorized for payment.
BALANCE ON HAND – PREVIOUS MONTH
Manasquan Bank…..…………………………………………….………..$117,887.26
NJ Cash Management Fund………………………………………………….40,937.84
TOTAL ON DEPOSIT……….…………………………………………….$158,825.10
RECEIPTS
Interest – Manasquan Bank (October)…………………………………….……146.39
Interest – Cash Management Fund (October)……………………………………0.00
Other ………………………………………………………………………………0.00
TOTAL RECEIPTS………………………………………………………….…146.39
DISBURSEMENTS
2018 Appropriations:
Lorraine Carafa, CFO (November/December)………………………………..433.34
Jessie Joseph, Admin, (November/December; 2019 Water Lowering Permit)..818.66
Don Brockel, storage fee (November/December; clean-up expenses)………..381.39
JCP & L (9368)……………………………..…………………………………..22.00
Leon S. Avakian, Inc. (Invoice #05502)…………………………………….1,085.00
Princeton Hydro, LLC Inv. #35227)…………………………………………..849.00
The New Coaster (Invoice #52200)…………………………………………….44.08
Jeannie Toher (reimbursement – business cards)………………………………..22.50
Hunt Parry, Esq. (4th Qtr.)……………………………………………………..450.00
Jason Taetsch (Web 4th Qtr.)…………………………………………………..200.00
Grant Disbursements (Flume Electrification):
Leon S. Avakian, Inc. (Invoice #05506)…………………………………….6,080.00
TOTAL DISBURSEMENTS…………………..…………………………..10,385.97
BALANCES AFTER DECEMBER DISBURSEMENTS
Manasquan Bank……………………………………………………………107,647.68
NJ Cash Management Fund………………………………………….……..40,937.84
TOTAL ON DEPOSIT………………………………………………….$148,585.52
MINUTES – REGULAR MEETING
December 6, 2018
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
OLD BUSINESS
- Flume Electrification – Peter Avakian, Commission Engineer, reported that the mechanical, electrical plans and engineering plans are 90% done. He hopes to have the RFP process set up for the January meeting.
- Interlaken to Loch Arbour Bridge Update – Mr. Brockel, Commission Chairman, has a meeting with the County at the bridge on December 7th to discuss his concerns.
- 319(h) Grant – Mr. Brockel reported that there was a meeting tonight with the Sunset and Wesley Lake Commissioners to discuss the grant.
- Organic Material Removal from Fireman’s Pond – No Update.
- Water Testing – No Update.
- Ship & Sniff Program with Clean Ocean Action – No Update.
- Eagle Scout Project – No Update.
- Terrace Pond Depth Study – Mr. Brockel said we are still waiting for the results of the study.
- Fall Clean-Up November 17th – Mr. Brockel said this was the rescheduled clean-up due the weather conditions on October 27th. There was a good turn-out and over 2,000 lbs. of materials was taken from the lake.
- Loch Arbour Tree Planting Project – Resolution #3
UPON MOTION of Ocean, seconded by Allenhurst, carried, that the Commission Engineer be and he is hereby authorized to prepare and distribute an RFP for the installation of landscaping along the northly perimeter of Deal Lake in the Village of Loch Arbour.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
MINUTES – REGULAR MEETING
December 6, 2018
- Lake Lowering and Public Awareness – Dr. Souza, Environmental Consultant for the Commission, said he is working with Jeannie Toher, Asbury Park Commissioner, on an informational presentation for the DLC website to educate the public on what they can do to help the lake.
Bruce Fromer, the Borough of Allenhurst’s Commissioner, has sent a letter to his Mayor and Commissioners asking for their help in educating the Borough’s residents on how they can help alleviate some of the problems on the lake.
- Blue Green Algae – Mr. Brockel said testing was done and he is still waiting for the results.
NEW BUSINESS
- North Beach/Asbury Park – Mr. Brockel explained that he sent an e-mail to Brian Cheripka from IStar, the developers of the boardwalk asking for a copy of the proposed plans for the area around the fisherman’s parking lot, including the stormwater management plans. He did receive a copy of the plans that were reviewed by the NJDEP and Asbury Park’s City Engineer. He will be reviewing the plans and it will be discussed at a future DLC meeting.
- 2019 Lake Lowering Permit – The Commission Clerk reported that the 2019 Permit has been applied for.
- Resolution #4 – Authorizing the 2019 rental of a storage unit for the Deal Lake Commission
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, over the years the Deal Lake Commission has accumulated a large quantity of rakes, shovels, gloves, trimmers and supplies which are used during the lake clean-ups and at other times during the year; and
WHEREAS, there exists the need for a storage unit to store the items and other equipment.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that it hereby authorizes the Commission Chairman to rent a storage unit for the year 2019 in an amount not to exceed $1,500.00.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
MINUTES – REGULAR MEETING
December 6, 2018
- Resolution #5 – Resolution to approve the proposed 2019 Budget and Assessments
UPON MOTION of Allenhurst, seconded by Ocean, carried, that the following budget for the year 2019 be and the same is hereby approved as proposed and the Clerk be directed to notify the constituent municipalities of their 2019 assessments (no change from prior years):
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REVENUES: |
2019 Proposed* |
2018 Appropriation Unexpended Balances** |
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Allenhurst |
$ 2,750.00 |
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Asbury Park |
11,000.00 |
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Deal |
1,750.00 |
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Interlaken |
10,000.00 |
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Loch Arbour |
3,750.00 |
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Neptune |
1,000.00 |
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Ocean |
19,750.00 |
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Surplus Applied |
29,000.00 |
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Grants Receivable: |
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319 H Grant |
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DEP/Army Corps of Engineers |
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TOTAL REVENUES ANTICIPATED FOR GENERAL OPERATIONS |
$79,000.00 |
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EXPENDITURES: |
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401 – Administration (Clerk and CFO) |
$ 8,100.00 |
$ 600.00 |
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402 – Postage |
300.00 |
270.61 |
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403 – Supplies |
500.00 |
240.52 |
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404 – Advertising |
3,000.00 |
1,148.04 |
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411 – Legal Fees |
2,575.00 |
0 |
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413 – Insurance |
4,000.00 |
968.08 |
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420 – Engineering |
7,000.00 |
0 |
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430 – Audit Fees |
2,250.00 |
250.00 |
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LAKE MAINTENANCE: |
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442 – Environmental Consultant |
6,000.00 |
1,579.68 |
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443 – General Lake Maintenance |
38,775.00 |
30,114.66 |
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OTHER: |
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450 – Special Projects including website hosting/maintenance |
5,000.00 |
14.21 |
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470 – Utility Expenses |
1,500.00 |
1,364.98 |
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Sub-total Operating Expenditures |
79,000.00 |
35,550.78 |
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480 – Grants |
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319H Grant |
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734,880.00 |
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533,187.50 |
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Sub-total Grants |
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$1,268,067.50 |
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TOTAL EXPENSES |
$79,000.00 |
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**Appropriations balances as of December 2, 2018
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
Abstain: None
- Commission Insurance – There was a brief discussion on the type of insurance the commission carries. Mr. Brockel will find out about the commission having liability insurance.
- Resolution #6 – Authorizing the reformatting and updating of the Deal Lake Commission website
UPON MOTION of Allenhurst, seconded by Ocean, carried that the following Resolution be adopted:
WHEREAS, there exists the need to have the Deal Lake Commission’s website reformatted and updated, which is separate from the duties of the Commission webmaster; and
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that hereby authorizes the appointment of a person to reformat and update the Deal Lake Commission website in an amount not to exceed $800.00.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
MINUTES – REGULAR MEETING
December 6, 2018
- Resolution #7 – Authorizing alternative repayment of funds to the Township of Ocean for the flume electrification
UPON MOTION Asbury Park, seconded by Neptune, carried that the following Resolution be adopted:
WHEREAS, the Deal Lake Commission is a joint meeting of the State of New Jersey, created by The Agreement for the Creation of a Joint Meeting To Be Known as The Deal Lake Commission, entered into by Agreement of the Township of Ocean, City of Asbury Park, Borough of Interlaken, Borough of Deal, Borough of Allenhurst, Township of Neptune and the Village of Loch Arbour, the member municipalities; and
WHEREAS, the New Jersey Department of Environmental Protection (hereinafter “NJDEP”) and the United States Army Corps of Engineers (hereinafter “USACE”) entered into a Project Partnership Agreement on October 21, 2014, which was amended to include the electrification of the Deal Lake sluice gate at an estimated cost of $550,000.00 (See USACE letter dated March 22, 2018 Exhibit “A”); and
WHEREAS, the USACE and the NJDEP have approved the Deal Lake Commission to perform the aforementioned work at the Deal Lake sluice gate; and
WHEREAS, a State Aid Agreement between the New Jersey Department of Environmental Protection, Engineering and Construction, Division of Coastal Engineering, and the Deal Lake Commission, a joint meeting of the State of New Jersey, was executed on the 29th day of May 2018, for the initial construction of Sandy Hook to Barnegat Inlet Section I – Sea Bright to Ocean Township, Elberon to Loch Arbour Reach, New Jersey Hurricane and Storm Damage Reduction Project; and
WHEREAS, the Commission will design, bid and administer the project through completion of construction; and
WHEREAS, NJDEP shall act as an intermediary between the USACE and the Commission to provide a mechanism for reimbursement of expenditures by the Commission; and
WHEREAS, the Township of Ocean shall agree to bond $550,000.00 and will create a budget line item to facilitate payments to contractors subject to approval by the Commission Engineer; and
WHEREAS, the Township of Ocean shall be reimbursed directly from the NJDEP and the Deal Lake Commission for all expenditures made on behalf of the Deal Lake Commission in connection with said project upon completion of the project and upon submission of all relevant documentation of expenditures to the DEP; and
MINUTES – REGULAR MEETING
December 6, 2018
NOW, THEREFORE, BE IT RESOLVED that the Deal Lake Commission agrees to insure reimbursement to the Township of Ocean for any and all expenditures made on behalf of the Deal Lake Commission by the Township of Ocean in furtherance of the above mentioned project; and
BE IT FURTHER RESOLVED, if necessary, and pursuant to PARAGRAPH X – FINANCES AND BUDGETS, of the Agreement for the Creation of The Joint Meeting Known as the Deal Lake Commission, the Deal Lake Commission will budget for and require contribution from the member towns for the repayment of same in the following percentages:
Borough of Allenhurst 5.5% of the total budget
City of Asbury Park 22.0% of the total budget
Borough of Interlaken 20% of the total budget
Village of Loch Arbour 7.5% of the total budget
Township of Neptune 2.0% of the total budget
Township of Ocean 39.5% of total budget
Borough of Deal 3.5% of total budget
BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be forwarded to the Township of Ocean.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
*Jeannie Toher, Asbury Park Commissioner, left the meeting at 7:20 PM.
- 2018 NALMS Award – Dr. Souza presented the Commissioners with the Lake Management Success Award that was given out at the annual NALMS conference. Dr. Souza gave a brief history of the award and went on to explain that only two or three are given out internationally every year. It is a tremendous honor.
PUBLIC HEARING
UPON MOTION of Ocean, seconded by Allenhurst, carried that the meeting be opened to the public for comment.
Kristen, a teacher from the Deal School, wanted to thank Mr. Brockel for all his help in educating the students about the lake and its environment. They are planning to install a rain garden and are looking to becoming more sustainable.
MINUTES – REGULAR MEETING
December 6, 2018
Dr. Souza announced that he will be retiring at the end of this year. Princeton Hydro, LLC will be hiring him as a sub-contractor specifically to continue his work with the Deal Lake Commission.
There being no further comments, and UPON MOTION of Allenhurst, seconded by Loch Arbour, carried that the public hearing be closed. There being no further business and UPON MOTION of Allenhurst, seconded by Ocean, carried that the meeting be finally adjourned at 8:00 PM.
______________________________
Jessie M. Joseph, RMC
Commission Clerk