Meeting – March 21, 2019 – Minutes

DEAL LAKE COMMISSION

MINUTES – REGULAR MEETING

MARCH 21, 2019

 

            The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at 7:00 PM by the Commission Chairman.  After the salute to the Flag, the Commission Clerk announced that the notice requirements of Open Public Meetings Act (C.231,P.L. 1975), were met by transmitting the notice to the Commission’s official newspaper on February 7, 2019, posting where required and filing a copy of the notice with the Commission Clerk.

 

ROLL CALL

	PRESENT	ABSENT
Allenhurst	x
Asbury Park	x
Deal		x
Interlaken	x
Loch Arbour	x
Neptune		x
Ocean	x

 

OTHERS PRESENT:

            Hunt Parry, Esq., Commission Attorney

            Peter R. Avakian, P.E., Commission Engineer

            Jessie M. Joseph, Commission Clerk

 

Resolution #19-023 – Resolution to Approve the Minutes of the Regular Meeting,

                                    February 21, 2019

           

            UPON MOTION of Allenhurst, seconded by Ocean, carried that the following Resolution be adopted:

 

            BE IT RESOLVED that the Minutes of the Regular Meeting of the Deal Lake Commission held on February 21, 2019 be and the same are hereby approved (Deal does not vote).

 

RECORDED VOTE:

            Ayes:  Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean

            Nays:  None

            Absent:  Deal, Neptune

 

 

 

 

 

 

MINUTES – REGULAR MEETING

March 21, 2019

 

Resolution #19-024 – Resolution to Approve Treasurer’s Report and Authorize Payment of

                                    Bills

 

            UPON MOTION of Interlaken, seconded by Loch Arbour, carried that the following Treasurer’s Report for March 21, 2019 be approved and the bills listed authorized for payment.

 

BALANCE ON HAND – PREVIOUS MONTH:

  Manasquan Bank………………………………………………………….. $134,615.68

  NJ Cash Management Fund…………………………………………………..41,267.99

 

TOTAL ON DEPOSIT…………………………………………………….$175,883.67

 

RECEIPTS

  Interest – Manasquan Bank (February)…………………………………….……129.82

  Interest – Cash Management Fund (February)……………………………………76.34

  Other in transit – 2019 Annual Assessments (Neptune – $1,000); Kassin

                             Donation……………………………………………………31,000.00

 

TOTAL RECEIPTS………………………………………………………….31,206.16

 

DISBURSEMENTS

  2019 Appropriations:

  Lorraine Carafa, CFO (March)………………………………………………….216.67

  Jessie Joseph, Admin (March; Lake Lower Permit: $2.00)  ……………………410.33

  Don Brockel, reimburse, storage fee (March)…………………………………..106.96

  JCP&L……………………………………………………………………………12.00

  Leon S. Avakian, Inc. (Inv.#06160-$1413.75:#06381-$1,860.00)……………3,291.75

  Princeton Hydro, LLC (Inv.#35781-$420;#35893-$504;(Consult – S. Souza)…924.00

  Hunt Parry, Esq. (1^st. Qtr. Legal)………………………………………………..675.00

  Jason Taetsch (1^st Qtr. Web)…………………………………………………….200.00

 

  Grant Disbursements:

  Princeton Hyrdo, LLC (Inv #35779 – 319H Grant Services)…………………………336.41                      

 

TOTAL DISBURSEMENTS…………………………………………………6,155.12

 

BALANCES AFTER MARCH DISBURSEMENTS

  Manasquan Bank…………………………………………………………….159,590.38

  NJ Cash Management Fund…………………………………………………..41,324.33

 

TOTAL ON DEPOSIT…………………………………………………….$200,914.71

 

 

MINUTES – REGULAR MEETING

March 21, 2019

 

(Resolution #19-024 – cont.)

 

RECORDED VOTE:

            Ayes:  Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean

            Nays:  None

            Absent:  Deal, Neptune

 

OLD BUSINESS:

 

1. Flume Electrification – Don Brockel, Commission Chairman, said he received an e-mail today from Sarah Bates, representing the DEP, requesting a timeframe for solicitation, contract award and construction for the sluice gate. The ACoE is looking to close out the project by the end of the year.

 

Peter Avakian, Commission Engineer, went over the timeline for the project.  We are planning to  authorize the receipt of bids at the May 16^th meeting, advertise on May 23^rd, receive the bids on June 13^th and award the project at the June 20^th meeting.  Mr. Avakian will send the timeline to the DEP.

 

2. Interlaken to Loch Arbour Bridge – Mr. Brockel he has not heard back from the County.

 

3. 319(H) Grant – Mr. Brockel said the kick-off meeting for the project was attended by representatives from the Wesley and Sunset Lake Commissions, NJDEP, Commission Engineer and the Commission Environmental Consultant. After a brief meeting at the Commission Engineer’s office, a site walk of each lake was conducted. 

 

4. Organic Material Removal from Fireman’s Pond – Mr. Brockel said there is nothing to report.

 

5. Water Testing: Monmouth University and Monmouth County – Mr. Brockel reported that the County and State have been doing water testing, but there are no results.

 

6. Ship & Sniff Program with Clean Ocean Action – No update. Mr. Brockel said they are still responsible to come out during a heavy rainstorm.

 

7. Eagle Scout Project – No update.

 

8. Terrace Pond Depth Study – No update

 

** 7:35 pm – Eric Houghtaling, Township of Neptune Commissioner arrived at the meeting.

 

 

MINUTES – REGULAR MEETING

March 21, 2019

 

9. Loch Arbour Tree Planting Project – Erin Dolan, Commissioner for the Village of Loch Arbour, reported that the check from the donor in the amount of $30,000.00 for the tree planting project in Loch Arbour was received.

 

Resolution #19-025 – Accepting Donation for the Loch Arbour Landscape Improvement                                         Project

 

            UPON MOTION of Loch Arbour, seconded by Asbury Park, carried that the following Resolution be adopted:

 

            BE IT RESOLVED that the Deal Lake Commission hereby accepts the donation of $30,000.00 from Kassin Beach, LLC for the landscape improvements to Deal Lake in the Village of Loch Arbour

 

RECORDED VOTE:

            Ayes:  Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean

            Nays:  None

            Absent:  Deal

 

Resolution #19-026 – Awarding the Loch Arbour Landscape Improvement Project

 

            UPON MOTION of Allenhurst, seconded by Asbury Park, carried that the following Resolution be adopted:

 

            WHEREAS, the Deal Lake Commission authorized the request for proposals for the Loch Arbour Landscape Improvement Project on December 6, 2018; and

 

            WHEREAS, the Commission Engineer did solicit proposals for the Loch Arbour Landscape Improvement Project to be received on February 14, 2019; and

 

            WHEREAS, the Commission Engineer sent requests for proposals to the following:  Environmental Landscape Design, Wall, NJ; Down to Earth Landscaping, Inc., Jackson, NJ; Celtic Concepts, Inc., Eatontown, NJ and A.K. Botanical Design, Belmar, NJ; and

 

            WHEREAS, in connection herewith, four (4) proposals were received and opened on February 14, 2019 by the Commission Engineer:

 

1. Environmental Landscape Design, Wall, NJ

Landscaping Items 1 – 23 (Base Bid Items)                                                    $16,978.00

Benches and Trash Receptacles Items A1 – A2 (Alternate Bid Items)            $  5,953.00

Total Bid                                                                                                         $22,931.00

 

 

MINUTES – REGULAR MEETING

March 21, 2019

 

2. Down to Earth Landscaping, Inc., Jackson, NJ

            Landscaping Items 1 – 23 (Base Bid Items)                                                    $19,028.00

            Benches and Trash Receptacles Items A1 – A2 (Alternate Bid Items)            $18,800.00

            Total Bid                                                                                                         $37,828.00

 

3. Celtic Concepts, Inc., Eatontown, NJ

Landscaping Items 1 – 23 (Base Bid Items)                                                    $26,144.00

Benches and Trash Receptacles Items A1 – A2 (Alternate Bid Items)            $  6,830.00

Total Bid                                                                                                         $32,974.00

 

4. K. Botanical Design, Belmar, NJ

Landscaping Items 1 1 23 (Base Bid Items)                                                    $26,843.00

Benches and Trash Receptacles Items A1 – A2 (Alternate Bid Items)            $  6,804.00

Total Bid                                                                                                         $33,647.00

 

            WHEREAS, it is the recommendation of the Commission Engineer by letter dated March 21, 2019, that the contract be awarded to Environmental Landscape Design for the Landscaping Items 1 – 23 (Base Bid Items) and Benches and Trash Receptacles Items A1 – A2 (alternate Bid Items) at a cost not to exceed $22,931.00; and

 

            WHEREAS, the Chief Financial Officer of the Deal Lake Commission has certified that funds for said contract are available; and

 

            NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission, that it does hereby award the contract to Environmental Landscape Design, Wall, NJ for Landscaping Items 1 – 23 (Base Bid Items) and Benches and Trash Receptacles Items A1 – A2 (Alternate Bid Items) at a cost not to exceed $22,931.00; and

 

            BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Village of Loch Arbour, Deal Lake Commission Chief Financial Officer and Environmental Landscape Design.

 

RECORDED VOTE:

            Ayes:  Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean

            Nays:  None

            Absent:  Deal

 

10. North Beach/Asbury Park Update – Mr. Brockel reported that Asbury Park will be modifying the plans.

 

11. Geese Remediation – No update.

 

 

MINUTES – REGULAR MEETING

March 21, 2019

 

12. Carp Remediation – Mr. Brockel said this will be discussed at the next meeting,

 

Dr. Stephen Souza, Commission Environmental Consultant, by e-mail said a NJDEP permit is needed when doing a large-scale removal of carp from the lake using Carp Solutions baited net method.  Acquiring the permit does not mandate that the carp removal take place, but it is an essential step that needs to be cleared with NJDEP before the carp removal is implemented.

 

Resolution #19-027 – Authorizing the Application with New Jersey Division of Fish and

                                    Wildlife

 

            UPON MOTION of Neptune, seconded by Allenhurst, carried that the following Resolution be adopted:

 

            WHEREAS, the Deal Lake Commission is desirous of applying for a permit to collect fish for scientific purposes, specifically to assess and quantify the density and distribution of common carp relative to game fish species on the lake.

           

            NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission, that it hereby authorizes the Commission Clerk to apply for a Permit to Collect Fish for Scientific Purposes from the New Jersey Division of Fish and Wildlife.

 

RECORDED VOTE:

            Ayes:  Allenhurst, Asbury Park, Interlaken, Neptune, Ocean

            Nays:  None

            Abstain:  Loch Arbour

            Absent:  Deal

 

13. Bass Restocking – Mr. Brockel sent another e-mail to Fish & Wildlife requesting the lake be restocked with bass.

 

14. 2019 Assessment Update – The Commission Clerk reported that Asbury Park and Loch Arbour are the two remaining municipalities to send in their assessments. Second request notices were sent out.

 

15. 2019 Spring Clean-Up and Carp Contest – Mr. Brockel reminded everyone of the Clean-Up on March 30^th at 9:00 am. He also said he received an e-mail from the CFO saying that the Commission cannot fund prizes of either cash or merchandise for the Carp Contest. 

 

 

 

 

 

 

MINUTES – REGULAR MEETING

March 21, 2019

 

NEW BUSINESS

 

1. Sand Issue in Loch Arbour – Mr. Brockel reported that Loch Arbour received a violation for not removing a temporary sand berm by the March 15^th deadline.

 

2. MS4 Compliance – Mr. Avakian explained that it is each municipalities responsibility to clean their storm drains yearly.

 

3. Coastal Lake Summit – Mr. Brockel reported that Dr. Souza, Mr. Avakian and himself attended the coastal lake summit that was held at Monmouth University. There were presentations, work sessions and open sessions.  The focus of the event was Monmouth University’s newly launched CLOnet monitoring program.   It’s a citizen based water quality monitoring program that will involve Monmouth University staff and students working with volunteers to track changes in water quality.  The volunteers will receive training and sampling kits at no charge.  Further details will be provided by the Monmouth University Urban Coast Institute.

 

4. JCP&L Building in Allenhurst – No Update

 

5. 4 Ivy Place – Mr. Brockel said he did a site visit after our last meeting. There are a number of issues and the homeowners do have legitimate concerns.  One of the issues is oil tanks.  He advised the homeowners to contact DEP.

 

6. Asbury Park sewer break – Mr. Brockel reported that the sewer main broke in front of Frank’s Restaurant on Main Street. It is now fixed and the paving project is continuing.

 

7. Possible sewer leak at Route 35 Hotel site in Ocean Township – Mr. Brockel said it was brought to his attention that the hotel has no pumping station. He will look into it and report back next month.

 

8. Jeannie Toher, Asbury Park Commissioner, requested a Workshop Meeting next month at 6:30 PM and invite the environmental commissioners from each municipality.

 

PUBLIC HEARING

 

            UPON MOTION of Allenhurst, seconded by Interlaken, carried that the meeting be opened to the public for comment.

 

JoDee Hines, Interlaken resident and a member of the Planning Board and Shade Tree Commission, wanted to voice her concerns about the geese issue.  She also had comments and questions regarding the pumping station located on the Interlaken circle.

 

Mr. Brockel said TOSA has received a grant to renovate the pumping station.

MINUTES – REGULAR MEETING

March 21, 2019

 

            There being no further comments and UPON MOTION of Ocean, seconded by Allenhurst, carried that the public hearing be closed.  There being no further business and UPON MOTION of Ocean, seconded by Allenhurst, carried that the meeting be finally adjourned at 8:20 PM.

 

                                                                                                                                                                                                                                                            _____________________________

                                                                                                                   Jessie M. Joseph, RMC

                                                                                                                          Commission Clerk