Meeting – September 14, 2017 – Minutes
DEAL LAKE COMMISSION
MINUTES – REGULAR MEETING
SEPTEMBER 14, 2017
The Regular Meeting of the Deal Lake Commission was held in the Borough of
Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at
7:00 PM by the Commission Chairman Don Brockel. After the salute to the
Flag, the Commission Clerk announced that the notice requirements of the
Open Public Meetings Act (C.231, P.L. 1975) were met by transmitting the
notice to the Commission’s official newspaper on February 9, 2017, posting
where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL
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PRESENT |
ABSENT |
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Allenhurst |
x |
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Asbury Park |
x |
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Deal |
x |
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Interlaken |
x |
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Loch Arbour |
X |
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Neptune |
x |
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Ocean |
X |
RESOLUTION #1 – Resolution to Approve the Minutes of the Regular
Meeting, August 17,2017
UPON MOTION
of Ocean, seconded by Allenhurst, carried that the following Resolution be
adopted:
BE IT RESOLVED
that the Minutes of the Regular Meeting of the Deal Lake Commission held on
August 17, 2017 be and the same are hereby approved.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
RESOLUTION # 2 – Resolution to Approve Treasurer’s Report and Authorize
Payment of Bills
UPON MOTION
of Ocean, seconded by Asbury Park, carried that the following Treasurer’s
Report for September 14, 2017 be approved and the bills listed authorized
for payment.
BALANCE ON HAND – PREVIOUS MONTH
Manasquan Bank…………………………………………………………$1139,315.94
NJ Cash Management Fund………………………………………………….40,241.47
TOTAL ON DEPOSIT……………………………………………………….….$179,557.41
RECEIPTS
Interest – Cash Management Fund (August)…………………………………….33.30
Interest – Manasquan Bank……………………………………………………….0.00
MINUTES – REGULAR MEETING
September 14, 2017
Other………………………………………………………………………………0.00
TOTAL RECEIPTS………………………………………………………………………33.30
DISBURSEMENTS
Lorraine Carafa, CFO, September………………………………………………216.67
Jessie Joseph, Admin., September……………..……………………………….408.33
Hunt Parry, Esq., Legal, 3rd Qtr.…………………………………………………675.00
JCP&L,a/c #
100xxxxxx368…………………………………………………………………….20.43
Leon S. Avakian, inc., Inv. #0911…………………………………………….2,625.00
Princeton Hydro, LLC inv. #32097-Carp Removal – $4,911.96; Colonial
Terrace Weed Treatment #32018 – $1,287.00…………………………….…3,912.00
New Coaster, Invoice #49188…………………………………………………….20.81
Jason Taetsch, Web Services, 3rd Qtr……………………………………………200.00
TOTAL DISBURSEMEMNTS………………………………………………………8,078.24
BALANCES AFTER AUGUST DISBURSEMENTS
Manasquan Bank ……………………………………..……………………$131,237.70
NJ Cash Management Fund……………………………………………………40,274.77
TOTAL ON DEPOSIT…………………………………………………………….$171,512.47
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
OLD BUSINESS
1. Beach Replenishment/Flume Electrification Update – Mr. Brockel reported
that the State accepted most of our corrections. Ocean Township is on board
and is in the process of drawing up the Agreement. Ocean Township will pay
the up-front fees and the Deal Lake Commission will reimburse them as we
go. Mr. Brockel asked if we could put an RFP together now so that we could
get an estimate as to the pricing.
Mr. Avakian said he will reach out to get an estimate from a contractor and
will have some answers at the next meeting.
2. Bridge Update: Interlaken to Loch Arbour Bridge – Mr. Avakian gave a
brief history of the project. He went on to say the materials were ordered
on August 16th and Precise Construction is looking to start
construction mid- October.
3. 319(h) Grant – Mr. Brockel announced that the Deal Lake Commission has
received the 319(h) Grant in the amount of $735,000.00. More to follow at
the next meeting.
4. Organic Material Removal: Fireman’s Pond – Mr. Brockel said that Ocean
Township is getting ready to go out to bid for the project.
MINUTES – REGULAR MEETING
September 14, 2017
5. MTD Clean-outs – Mr. Brockel said this is an on-going process.
6. Water Testing: Monmouth County and Monmouth University – Mr. Brockel
said there is nothing to report from Monmouth University. Hoping to have
data for the next meeting. Monmouth County is still testing the lake and is
getting some positive findings.
7. Deal Lake Master Plan – Mr. Brockel wants modifications to the Plan to
incorporate the recent 319(h) Grant and the Flume Electrification. Wants to
have this completed for the October meeting.
8. Report It – Nothing to report.
9. RFP for Asbury Park Dewatering Site – Upon the recommendation of the
Commission Engineer, all Proposals will be rejected and we will
re-advertise.
Resolution #3 – Authorizing the Rejection of the Proposals for the
Asbury Park Dewatering Site and Re-Authorize the Receipt of Proposals
for same
UPON MOTION
of Asbury Park, seconded by Ocean, carried that the following Resolution be
adopted:
WHEREAS,
the Deal Lake Commission authorized the Receipt of Proposals for the
over-seeding and supplemental landscaping of the former dredge material
stockpiling area located at the southeast corner of Deal Lake on July 20,
2017; and
WHEREAS,
the Commission Clerk did duly advertise in The Coaster on August 10, 2017,
to receive proposals for the project; and
WHEREAS,
in connection therewith the following two (2) Proposals were received from
the following:
American Landscaping and Tree Service $3,000.00
Down to Earth Landscaping, Inc. $5,100.00
WHEREAS,
it was determined that material deficiencies existed in the submission of
American Landscaping and Tree Service and the remaining proposal submission
substantially exceeded the cost estimates; and
WHEREAS,
it is the recommendation of the Commission Engineer and Commission
Chairman, that all Proposals be rejected.
NOW, THEREFORE, BE IT RESOLVED
by the Deal Lake Commission, that it does hereby reject all Proposals
received for the over-seeding and supplemental landscaping of the former
dredge material stockpiling area located at the southeast corner of Deal
Lake; and
MINUTES – REGULAR MEETING
September 14, 2017
BE IT FURTHER RESOLVED
that the Deal Lake Commission hereby re-authorizes the receipt of proposals
for the over-seeding and supplemental landscaping of the former dredge
material stockpiling area located at the southeast corner of Deal Lake.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
10. Carp Removal Update – Mr. Brockel said we are going to look into doing
the electric fishing again. He went on to report that the State
accidentally put 6,500 bass into Sunset Lake.
11. Tide Gauges – Mr. Avakian presented the Commissioners with the tide
gauge he has come up with that could actually be painted on the wall of the
gatehouse. He will have something ready to go for the next meeting.
12. Clean Ocean Action – Mr. Brockel reported on the results of the
testing. Of the 26 samples taken 13 came back positive for human waste. He
gave a brief explanation of the process and the next steps to be taken.
13. Oil and Sewer Leak on Memorial Avenue – Mr. Brockel said the oil and
sewer leak has been solved and cleaned. The dogs from the sniff and ship
program went to the location and gave it a clean report.
14. Deal Lake Dock Company – Mr. Brockel reported that they are now open
for business. They offered kayaks and canoes for the fall clean-up.
15. Resolution #4 – 2016 Audit Report – Commissioners must
certify that they have read, at a minimum, the Comments and Recommendations
section of the Audit.
UPON MOTION
of Allenhurst, seconded by Ocean, carried that the following
Resolution be and the same is hereby adopted:
WHEREAS,
N.J.S.A. 40A:5-4 requires the governing body of every local unit to have
made an annual audit of tis books, accounts and financial transactions; and
WHEREAS,
the Annual Audit for the year 2016 has been filed by a Registered Municipal
Accountant with the Commission Clerk pursuant to N.J.S.A. 40A:5-6, and a
copy has been given to each member of the Commission; and
WHEREAS,
R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New
Jersey to prescribe reports pertaining to the local fiscal affairs; and
WHEREAS,
the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation
requiring that the governing body of each municipality shall be resolution
certify to the Local Finance Board of the State of New Jersey that all
members of the Commission have reviewed, at
MINUTES – REGULAR MEETING
September 14, 2017
a minimum, the sections of the annual audit entitled “General Comments” and
“Recommendations”; and
WHEREAS,
the members of the Commission have personally reviewed at a minimum the
Annual Report of Audit, and specifically the sections of the Annual Audit
entitled “General Comments” and “Recommendations” as evidenced by the group
affidavit form of the Commission attached hereto; and
WHEREAS,
such resolution of certification shall be adopted by the Commission no
later than forty-five days after receipt of the annual audit, pursuant to
N.J.A.C. 5:30-6.5; and
WHEREAS,
all members of the Commission have received and have familiarized
themselves with, at least, the minimum requirements of the Local Finance
Board of the State of New Jersey, as stated aforesaid and have subscribed
to the affidavit, as provided by the Local Finance Board; and
WHEREAS,
failure to comply with the regulations of the Local Finance Board of the
State of New Jersey may subject members of the local governing body to the
penalty provisions of R.S. 52:27BB-52, to wit:
R.S. 52:27BB-52: A local officer of member of a local governing body who,
after a date fixed for compliance, fails or refuses to obey an order of the
director (Director of Local Government Services), under the provisions of
this Article, shall be guilty of a misdemeanor and, upon conviction, may be
fined not more than one thousand dollars ($1,000.00) or imprisoned for not
more than one year, or both, in addition shall forfeit his office.
NOW, THEREFORE, BE IT RESOLVED
that the Deal Lake Commission hereby states that it has complied with the
promulgation of the Local Finance Board of the State of New Jersey dated
July 30, 1968.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interaken, Neptune
16. Communications – Jeannie Tohler, Asbury Park representative, explained
that she has been working with Jason Taetsch, the DLC webmaster, in
developing a new e-mail server so that the DLC can communicate to people
that are interested in receiving news, updates, actions that the DLC has
taken. She would like to have cards printed that can be given out at
clean-ups and different events. The cards shouldn’t cost most than $20.00.
All were in favor of the cards.
17. McGillicuddy’s Shoreline Update – Mr. Brockel has spoken to the owners
of McGillicuddys’ and nothing has been done. He will reach out to him again
but would like to have the Loch Arbour representative from the Commission,
speak to Loch Arbour regarding the mess that is out there.
MINUTES – REGULAR MEETING
September 14, 2017
NEW BUSINESS
1. Fall Clean-Up – There was a brief discussion on the fall clean-up to be
held on October 28th. Monmouth University will be again making
it a part of their Big Event.
Resolution #5 – Authorizing the Commission Clerk to Advertise the Fall
Clean-Up
UPON MOTION
of Ocean, seconded by Allenhurst, carried that the following Resolution be
adopted:
WHEREAS,
the Deal Lake Commission sponsors an Annual Fall Clean-Up to remove
accumulated debris and trash from the watershed; and
NOW, THEREFORE, BE IT RESOLVED
that the 2017 Fall Clean-Up be scheduled for October 28, 2017 from 9:00 AM
to Noon and the Commission Clerk be and she is hereby directed to lace ads
in The Coaster and The Asbury Park Sun to include information noted above
regarding the October 28th Clean-Up in an amount not to exceed
$1,000.00
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
2.
Resolution #6 – Authorizing the Deal Lake Commissioners to Purchase
Supplies for the 2017 Deal Lake Fall Clean-Up
UPON MOTION
of Allenhurst, seconded by Asbury Park, carried that the Deal Lake
Commissioners are hereby authorized to purchase supplies for the 2017 Deal
Lake Fall Clean-Up in an amount not to exceed $400.00.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
3. October Meeting Date Change
Resolution #7 – Authorizing the Change of the October 2017 Deal Lake
Commission
Meeting
UPON MOTION
of Ocean, seconded by Asbury Park, carried that the October 19, 2107
meeting of the Deal Lake Commission be re-scheduled for October 12, 2107 at
Interlaken Borough Hall, 100 Grassmere Avenue at 7:00 PM.
NOW, THEREFORE BE IT RESOLVED
by the Deal Lake Commission that the meeting of October 19, 2017 be
re-scheduled for October 12, 2017 at Interlaken Borough Hall, 100 Grassmere
Avenue, Interlaken at 7:00 PM
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September 14, 2017
BE IT FURTHER RESOLVED
that the Commission Clerk shall publish the notice of the Meeting Change
according to law.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
4. Coffee with the Township of Ocean Mayor and Colonial Terrace
Neighborhood Group – Mr. Brockel said the Mayor met with the group to
discuss the proposed daycare center, weeds, Seaview Square Mall, dredging
and organic material removal from Terrace pond and Fireman’s Pond.
5. Bass Tournaments – Not discussed at this meeting.
6. Fish stockings at Deal and Sunset Lakes – Discussed under Carp removal
7.
Resolution #8 – Authorizing Painting and Repairs at the Gatehouse
UPON MOTION
of Allenhurst, seconded by Loch Arbour, carried that the following
Resolution be adopted:
WHEREAS,
there exists a need from time to time to repair and paint the gatehouse
located at the southeast end of Deal Lake; and
WHEREAS,
Steve Harvey Painting Contractor, Oakhurst, New Jersey, has previously done
repairs and painting at the gatehouse; and
NOW, THEREFORE, BE IT RESOLVED
by the Deal Lake Commission that it hereby authorizes Steve Harvey Painting
Contractor, Oakhurst, New Jersey to repair and paint the gatehouse located
at the southeast end of Deal Lake at an amount not to exceed $2,000.00.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean
Nays: None
Absent: Deal, Interlaken, Neptune
PUBLIC HEARING
UPON MOTION
of Ocean, seconded by Loch Arbour, carried that the meeting be opened to
the public for comments.
Gail Rosewater, representing Wesley Lake, wanted to thank the Commission
for including both Wesley Lake and Sunset Lake in this year’s 319(h) grant
application.
There being no further comments and UPON MOTION of Asbury Park, seconded by
Ocean, carried that the public hearing be closed. There being no further
business and UPON MOTION of Allenhurst, seconded by
Ocean, carried that the meeting be adjourned at 8:15 PM.
MINUTES – REGULAR MEETING
September 14, 2017
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Jessie M. Joseph, RMC
Commission Clerk