Minutes – August 15, 2013

 DEAL LAKE COMMISSION 

MINUTES – REGULAR MEETING 

AUGUST 15, 2013 

 The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, on August 15, 2013 and was called to order at 7:05 PM by Chairman Don Brockel. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on February 5, 2013, posting the notice where required and filing a copy of the notice with the Commission Clerk. 

	PRESENT	ABSENT
Allenhurst	X
Asbury Park	X
Deal		X
Interlaken		X
Loch Arbour		X
Neptune	X
Ocean	X

Resolution #1 – Resolution to approve the Minutes of the Regular Meeting, July 18, 2013 (Deal does not vote on this matter). 

UPON MOTION of Ocean, seconded by Neptune, carried, that the following Resolution be and the same is hereby adopted: 

BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held July 18, 2013 be and the same are hereby approved as presented. 

The Interlaken representative arrived at 7:10 PM, prior to the motion by Ocean to approve the Minutes of the July 18, 2013 meeting. 

RECORDED VOTE: 

Ayes: Allenhurst, Asbury Park, Interlaken, Neptune 

Nays: None 

Absent: Deal, Loch Arbour 

Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills 

UPON MOTION of Asbury Park, seconded by Interlaken, carried, that the following Resolution be and the same is hereby adopted: 

BALANCE ON HAND – PREVIOUS MONTH: 

TD Bank, NA Checking …………………………………………………………………………………………. 115,988.28 

NJ CASH MANAGEMENT FUND ………………………………………………………………………….. 39,843.18 

TOTAL ……………………………………………………………………………………………………………….. 155,831.46 

RECEIPTS 

Interest – TD Bank (July) ……………………………………………………………………………………………….. 0.00 

Interest – Cash Management Fund ……………………………………………………………………………………. 0.00 

Receipts (2013 Assessments) – Loch Arbour ……………………………………………………………… 3,750.00 

Receipts – Grant RP10-088 …………………………………………………………………………………………….. 0.00 

TOTAL RECEIPTS …………………………………………………………………………………………………. 3,750.00 

DISBURSEMENTS 

Lorraine Carafa (August) ……………………………………………………………………………………………616.67 

Lorraine Carafa (stamps) ……………………………………………………………………………………………….9.20 

Princeton Hydro, LLC (June)……………………………………………………………………………………1,189.94 

J C P & L…………………………………………………………………………………………………………………..12.84 

Sub-total bills …………………………………………………………………………………………………..1,828.65 

PROJECT DISBURSEMENTS, if any: . …………………………………………………………………………0.00 

TOTAL BILLS AND PROJECT DISBURSEMENTS …………………………………………………….0.00 

BALANCES AFTER AUGUST DISBURSEMENTS 

TD Bank, NA Checking ………………………………………………………………………………………… 117,909.63 

NJ CASH MANAGEMENT ……………………………………………………………………………………. 39,843.18 

TOTAL ……………………………………………………………………………………………………………….. 157,752.81 

RECORDED VOTE: 

Ayes: Allenhurst, Asbury Park, Interlaken, Neptune 

Nays: None 

Absent: Deal, Loch Arbour 

OLD BUSINESS 

1. 319h Grant – grant is closed; final financial report has been completed; final narrative report completed and a link to the report will be posted on the Commission’s website; the weeds have been treated in the area of the Boat Ramp. 

2. Monmouth County Shared Services/ Proposed Dredging Projects – Mr. Avakian reported that at the current time, due to prior commitments for County manpower and equipment, the proposed dredging projects in the Deal Lake Watershed will not be completed in 2013. In the event that the County commitments change, Mr. Avakian will develop the plan and schedule a meeting with County representatives for those projects; 

3. FEMA/State waterways clean-up (FEMA/DEP) – As reported previously, there is no new information at this time and the Commission has requested notification when the DEP will hold its next meeting on coastal lakes; the Commission is also pursuing possible NRCS funding (25% match required) if FEMA/State funding does not materialize; 

4. Gatehouse/Flume –Peter Avakian advised that he will be meeting with the structural engineer and the contractor within the next few weeks to inspect the gatehouse and identify exactly what repairs are necessary; he will report back at the Commission’s next meeting. 

5. Weed treatment –treatment was not required on the west end of Sunset Landing this year, but upon receiving reports from Mr. Mullins, Ocean Township, a treatment is planned for Terrace Pond and Hollow Brook sections (both west of Wickapecko) within the next few weeks. 

6. Status of Eagle Scout watershed sign project – Mr. Avakian, project mentor, advised that three signs have been installed, including one at Wickapecko and Grassmere, and additional signs will be installed shortly. 

7. 2013 Assessments – almost all have been collected with the exception of Asbury Park (a purchase order has been completed and the CFO is awaiting receipt of the check); Loch Arbour has paid. 

8. Charter – review any comments or recommendations submitted for inclusion in the renewal document for distribution in early 2014. 

 a. Resolution #3: UPON MOTION of Allenhurst, seconded by Interlaken, carried, that the draft Charter be posted on the Commission website. 

RECORDED VOTE: 

Ayes: Allenhurst, Asbury Park, Interlaken, Neptune 

Nays: None 

Absent: Deal, Loch Arbour 

9. Website – none of the Commissioners expressed any concerns at this time. 

NEW BUSINESS 

1. Resolution #4: UPON MOTION of Allenhurst, seconded by Interlaken, carried , that the Commission does hereby accept resignation of the Borough of Deal representative, James Rogers, with regret and with thanks for his efforts and cooperation during his term as representative. 

RECORDED VOTE: 

Ayes: Allenhurst, Asbury Park, Interlaken, Neptune 

Nays: None 

Absent: Deal, Loch Arbour 

2. Resolution #5: Fall Clean-up – UPON MOTION of Neptune, seconded by Asbury Park, carried, that the annual Fall clean-up be scheduled for October 26 to coincide with Monmouth University’s Big Day and the Clerk be and she is hereby directed to obtain the necessary water lowering permit and notify community groups. 

RECORDED VOTE: 

Ayes: Allenhurst, Asbury Park, Interlaken, Neptune 

Nays: None 

Absent: Deal, Loch Arbour 

By consensus, the Commissioners asked Mr. Avakian to schedule any repairs to the gatehouse for the same time period so the contractor could benefit from the lower water level. 

3. Stand-up paddle board bids issued by Asbury Park – the Asbury Park representative advised that two vendors submitted bids for this enterprise and that the successful bidder will be holding a ribbon-cutting at the Boat Ramp on August 21 at noon; all Commissioners are invited to attend. 

4. Fish restocking – pike were restocked last month; additional species, including but not limited to bass, walleye and sunfish will be done in the near future. 

5. Report: FoDL meeting with Ocean Township Mayor and Manager – Chairman Brockel advised that he met with Jerry Maurer, Andrew Brannen and Mayor Larkin recently and felt there was a good exchange of information, especially regarding the water lowering protocol. 

6. Flume procedures – After discussion and by consensus, the Commissioners agreed to post information regarding flume procedures on the website. 

7. Professional workshops prior to meetings– Chairman Brockel asked for an additional meeting with Commission professionals to be scheduled prior to the Commission’s regular monthly meeting; after discussion and by recommendation of the Neptune Commissioner, it was agreed that a quarterly meeting with our professionals may be scheduled, depending upon their availability. 

8. Grant opportunities –the Commission is researching available funding for the installation of additional MTD’s in the watershed; Mr. Avakian advised that to his knowledge and belief, there are few grant opportunities open at this time. 

9. Fallen Tree Ordinance – the Neptune representative asked that a letter of support for a fallen tree ordinance be sent to the Interlaken Borough Council; the Clerk advised that she would update the previously distributed ordinance and letter asking each member municipality to adopt such an ordinance; 

10. Chairman Brockel advised that he was in contact with the Asbury Park Fishing Club about holding another “Catch and Don’t Release the Carp” contest in late August or shortly thereafter.  

11. Chairman Brockel advised that he willing to use his boat to take our member municipality governing body members on a tour of the lake; he asked that our Commissioners advise their officials of the invitation. He also strongly suggested that the Commissioners attend their own governing body meetings to issue reports on the efforts of the Commission to improve the condition of the Lake. 

12. The Asbury Park representative advised that she and Mike Harmon, proponent of the “Bradley Cove” park along the ocean and lake waterfronts in the City, will be visiting other parks that are similarly configured in the next few weeks.  

PUBLIC HEARING 

UPON MOTION of Neptune, seconded by Asbury Park, carried, that the meeting be opened to the public for comments. 

Brian Mullins, Ocean Township, suggested that the new boom be placed on the northeast side of Asbury Avenue near Terrace Pond if a safe access can be created, given the volume of refuse entering the area from the old Coca-Cola property on the Asbury Circle; he also asked what impact a study of the volume of water in the lake during different weather events would have, given the size of the existing spillway and the effect of the ocean entering the flume. Mr. Avakian responded that such an engineering calculation could be done for the pond itself at a relatively low cost, but it is not practical for the Commission to undertake such a study for individual property owners. The Allenhurst representative asked if there was a value to performing the calculations to which Mr. Avakian responded that quantifying the information may be helpful in applying for the next grant projects, whenever that will be. 

Jerry Maurer, Ocean Township, asked several questions and had comments about various matters, including asking for the following information to be posted on the website: the August 21 ribbon cutting in Asbury Park, the Commission charter and other documents; information about the weed treatment near Colonial Terrace, the extent of the necessary flume repairs when known, and also for a location to leave the trash for pick-up when removed from the 2nd boom near Colonial Terrace, and whether or not the Commission was happy with public turnout at its meetings. The Commissioners responded to each question and advised that most of the information would be posted on the website soon. 

Chairman Brockel further noted that as questions are received by Commissioners,  the questions and answers will be posted on the website for public review. 

There being no further comments, and UPON MOTION of Neptune, seconded by Asbury Park, carried, that the public hearing be closed. There being no further business, and UPON MOTION of Asbury Park, seconded by Neptune, carried, that the meeting be finally adjourned at 8:25 PM. 

________________________________________________ 

LORRAINE P. CARAFA, RMC 

Commission Clerk