Minutes – December 5th 2013

MINUTES – REGULAR MEETING
DECEMBER 5, 2013

The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, on December 5, 2013 and was called to order at 7:05 PM by Chairman Don Brockel. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975,  have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on February 5, 2013, posting the notice where required and filing a copy of the notice with the Commission Clerk.

ROLL CALL:

Resolution #1 – Resolution to approve the Minutes of the Regular Meeting, October 17, 2013 (Deal and Neptune do not vote on this matter).

             UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that the following Resolution be and the same is hereby adopted:

            BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held October 17, 2013 be and the same are hereby approved as presented.

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean

Nays: None

Absent: Deal, Neptune 

Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills

            UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that the following Resolution be and the same is hereby adopted:

BALANCE ON HAND – PREVIOUS MONTH:

 TD Bank, NA Checking……………………………………………………………………………….. 119,395.33

 NJ Cash Management Fund…………………………………………………………………………….. 39,848.91 

TOTAL………………………………………………………………………………… 159,244.24

RECEIPTS

 Interest – TD Bank (November)…………………………………………………………………………….. 8.35

  Interest – Cash Management Fund (October-November)……………………………………………… 3.96

  Receipts – Grant RP10-088…………………………………………………………………………………… 0.00

TOTAL RECEIPTS………………………………………………………………………… 12.31

DISBURSEMENTS 

   Lorraine Carafa (November-December)/postage……………………………………………….. 1,244.94

   Princeton Hydro, LLC (September, October)………………………………………………………. 605.00

   The New Coaster……………………………………………………………………………………………. 280.00

   Friends of Deal Lake (calendar sponsorship)……………………………………………………….. 175.00

   Steve Harvey Painting Contractor………………………………………………………………….. 2,500.00

   Bob the Builder, LLC………………………………………………………………………………………. 950.00

   Yes Graphics……………………………………………………………………………………………………. 44.00

   Conner Strong & Buckelew……………………………………………………………………………. 3,781.00

   Sam Hartung………………………………………………………………………………………………….. 187.50

   Hundley Parry & Bradley, LLC…………………………………………………………………………. 400.00

          Sub-total bills……………………………………………………………………………………… 10,167.44

PROJECT DISBURSEMENTS, if any: ……………………………………………………….. 0.00

TOTAL BILLS AND PROJECT DISBURSEMENTS…………………………. 10,167.44

BALANCES AFTER DECEMBER DISBURSEMENTS

  TD Bank, NA Checking………………………………………………………………. 109,236.24

  NJ CASH MANAGEMENT…………………………………………………………… 39,852.87

TOTAL…………………………………………………………………………………. 149,092.11

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean

Nays: None

Absent: Deal, Neptune

OLD BUSINESS

1. 319h Grant – final report has been submitted to DEP; awaiting final payment
2.  Monmouth County Shared Services/ Proposed Dredging Projects – status of permit application and plan to County for Firemen’s Pond;
3. FEMA/State waterways clean-up (FEMA/DEP) – The Commission has submitted the detailed report with calculations of the volume of sand in the Lake pre- and post-Sandy for submission to the NRCS via the DEP which is acting as the lead agency; additional information will be submitted this week. Also, Ocean Township has removed some of the fallen tree removal along the shore in Ocean; we have requested that Allenhurst, Deal and Interlaken also inspect and remove fallen trees in their jurisdictions. The estimate of material to be removed from the Lake is approximately 375,000 CY of sediment, about 170,000 CY are a direct result of Superstorm Sandy.
4. Gatehouse/Flume –additional repair work has been completed with the exception of the railing and information provided to the City Engineer for submission to FEMA.
5. Charter – Charter will be revised based upon comments received and first draft will be provided to Commissioners at the Reorganization Meeting to be held on January 16, 2014. Plan would be to provide to member municipalities for ratification not later than March with request that they renew not later than June 2014.

NEW BUSINESS

1. Resolution #3 – UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that the Commission hereby accepts the quote of Brothers Ornamental Railings to repair and replace railings and anchors with necessary welding included at gatehouse at the cost of  $2,600.00.
   RECORDED VOTE:
   Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
   Nays: None
   Absent: Deal, Neptune
2. Hurricane Sandy Coastal Resiliency Competitive Grants Program: proposals due Jan. 31, 2014: Dr. Souza explained that this grant cannot be used for dredging the lake as that function is not an allowable activity under the terms and conditions of the grant. He detailed the approvable activities permitted under the grant, including the creation of living shorelines. And further explained that this program is an extremely competitive national program open to applicants in all States, and the application process is quite difficult. With no guarantees, our professionals will try to have the application submitted within the short timeframe allotted for submission.  
3. Culvert install on North Wanamassa Drive – Dr. Souza inspected and found no issues.
4. Tree removal plan by Ocean – the Ocean representative advised that Phase III of the project by Ocean Twp. will include the public property adjoining Deal Lake.
5. By consensus, the Commissioners agreed that a letter shall be sent to Loch Arbour on various issues, including the repair of the retaining wall at the east end of the Lake and the removal of accumulated sand in the street at Ocean Place and Edgemont Drive.
6. October Clean-up – was very successful, with a great response from Monmouth University students; it was suggested that next Fall’s clean-up include a fire pit to help keep the participants warm (near the boat ramp in Asbury Park, with the required permit if one can be obtained).
7. Web site update – Sam Hartung, our webmaster, advised that the new option of monitoring unique hits on the Commission’s website is working well.
8. After discussion and by consensus, the Commissioners agreed that the new boom be relocated upstream across from the Golf Course as the resident on the adjoining property has agreed to maintain the area and remove debris as necessary from the boom. 
9. The Chairman wished everyone Happy Holidays.

            UPON MOTION of Asbury Park, seconded by Ocean, carried, that the meeting be opened to the public for comments. There being no comments, and UPON MOTION of Allenhurst, seconded by Asbury Park, carried, that the public hearing be closed. There being no further business, and UPON MOTION of Asbury Park, seconded by Loch Arbour, carried, that the meeting be finally adjourned at 8:15 PM.

___________________________________________________

LORRAINE P. CARAFA, RMC

Commission Clerk