MINUTES – JANUARY 15, 2015
DEAL LAKE COMMISSION
MINUTES – REORGANIZATION MEETING
JANUARY 15, 2015
The Reorganization Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at 7:00 PM by Chairman Don Brockel. After the Salute to the Flag, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, were met by transmitting the notice to the Commission’s official newspapers on February 13, 2014, posting where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL:
|
PRESENT |
ABSENT |
|
| Allenhurst | X | |
| Asbury Park | X | |
| Deal | X | |
| Interlaken | X | |
| Loch Arbour | X | |
| Neptune | X | |
| Ocean | X |
RESOLUTION #1
A RESOLUTION TO APPOINT CHAIRMAN
UPON MOTION of Allenhurst, seconded by Interlaken, carried, that Don Brockel of Ocean Township be and he is hereby nominated to serve as Chairman of the Deal Lake Commission for 2015. There being no other nominations, and UPON MOTION of Allenhurst, seconded by Loch Arbour, carried, that nominations be closed.
UPON MOTION of Allenhurst, seconded by Interlaken, carried that the following Resolution be adopted:
BE IT RESOLVED, by the Deal Lake Commission, that Don Brockel of Ocean Township be and he is hereby appointed Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #2
A RESOLUTION TO APPOINT VICE-CHAIRMAN
UPON MOTION of Ocean, seconded by Asbury Park, carried that Don Nissim of Interlaken be and he is hereby nominated to serve as Vice-Chairman of the Deal Lake Commission for 2015. There being no other nominations, and UPON MOTION of Ocean, seconded by Asbury Park, carried that nominations be closed.
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BE IT RESOLVED, by the Deal Lake Commission, that Don Nissim of Interlaken be and he is hereby appointed Vice-Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his successor has been duly appointed.
RECORED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #3
A RESOLUTION TO APPOINT TREASURER
UPON MOTION of Ocean, seconded by Asbury Park, carried, that Bruce Fromer of Allenhurst be and he is hereby nominated to serve as Treasurer of the Deal Lake Commission for 2015. There being no other nominations, and UPON MOTION of Ocean, seconded by Asbury Park, carried that nominations be closed.
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BE IT RESOLVED, by the Deal Lake Commission, that Bruce Fromer of Allenhurst be and he is hereby appointed Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #4
A RESOLUTION TO APPOINT DEPUTY TREASURER
UPON MOTION of Ocean, seconded by Asbury Park, carried, that Eric Houghtaling of Neptune be and he is hereby nominated to serve as Deputy Treasurer of the Deal Lake Commission for 2015. There being no other nominations, and UPON MOTION of Ocean, seconded by Asbury Park, carried, that nominations be closed.
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BE IT FURTHER RESOLVED, by the Deal Lake Commission, that Eric Houghtaling be and he is hereby appointed Deputy Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until his successor has been duly appointed.
RECORED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #5
A RESOLUTION TO APPOINT SECRETARY
UPON MOTION of Asbury Park, seconded by Neptune, carried that Erin Dolan of Loch Arbour be and she is hereby nominated to serve as Secretary of the Deal Lake Commission for 2015. There being no other nominations, and UPON MOTION of Asbury Park, seconded by Neptune, carried, that nominations be closed.
UPON MOTION of Asbury Park, seconded by Neptune, carried that the following Resolution be adopted:
BE IT RESOLVED, by the Deal Lake Commission, that Erin Dolan of Loch Arbour be and she is hereby appointed Secretary of the Deal Lake Commission for a one-year term expiring December 31, 2015 and until her successor has been duly appointed.
RECORED VOTE;
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #6
A RESOLUTION TO APPOINT CLERK
UPON MOTION, of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
WHEREAS, there exists a need for a Clerk to serve and advise the Deal Lake Commission for the year 2015; and
WHEREAS, funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW,THEREFORE, BE IT RESOLVED, by the Deal Lake Commission that the Clerk and Chairman be and are hereby authorized and directed to engage the services of Jessie M. Joseph as Clerk for the Deal Lake Commission for the year 2015 at the rate of $4,900.00 annually; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #7
A RESOLUTION TO APPOINT A CHIEF FINANCIAL OFFICER
UPON MOTION, of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, there exists a need for a Chief Financial Officer to serve and advise the Deal Lake Commission for the year 2015; and
WHEREAS, funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Lorraine P. Carafa as Chief Financial Officer for the Deal Lake Commission for the year 2015 at the rate of $2,600.00 annually; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #8
A RESOLUTION TO APPOINT ATTORNEY
UPON MOTION of Allenhurst, seconded by Asbury Park, carried that the following Resolution be adopted:
WHEREAS, there exists a need for an Attorney to serve and advise the Deal Lake Commission for the year 2015; and
WHEREAS, funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED, by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Hunt Parry, Esq. as Attorney for the Deal Lake Commission for the year 2015 at a rate of $225.00 per meeting and $75.00 per hour for other Commission business and litigation; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #9
A RESOLUTION TO APPOINT ENGINEER
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, there exists a need for an Engineer for the Deal Lake Commission for the year 2015; and
WHEREAS, funds for this purpose shall be provided for in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and are hereby authorized and directed to engage the services of Leon S Avakian, Inc. as Board Engineer for the year 2015 at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #10
A RESOLUTION TO APPOINT AUDITOR
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, there exists the need for an auditor to serve and advise the Deal Lake Commission for the year 2015 and to conduct the 2014 Annual Audit; and
WHEREAS, funds for this purpose shall be provided in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW,THEREFORE, BE IT RESOLVED, by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized an directed to engage the services of Robert A. Hulsart and Company as Auditor for the Deal Lake Commission for the year 2015 at the rate of $2,000.00; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #11
A RESOLUTION TO APPOINT ENVIRONMENTAL CONSULTANT
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, there exists the need for an Environmental Consultant for the Deal Lake Commission for the year 2015; and
WHEREAS, funds for this purpose shall be provided for in the 2015 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40:11-5.
NOW, THEREFORE, BE IT RESOLVED, by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Princeton Hydro, LLC as Environmental Consultant for the year 2015 at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #12
A RESOLUTION TO ESTABLISH OFFICIAL NEWSPAPERS
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
BE IT RESOLVED, that The Coaster be designated as the official newspaper of the Deal Lake Commission and that The Asbury Park Press be designated as the secondary official newspaper of the Deal Lake Commission for the year 2015.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #13
A RESOLUTION TO SET MEETING SCHEDULE FOR 2015
UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:
BE IT RESOLVED, by the Deal Lake Commission, that the following 2015 schedule is hereby designated as the official Calendar of the Deal Lake Commission. Meeting dates are as follows:
| February 19 | July 16 |
| March 19 | August 20 |
| April 16 | September 17 |
| May 21 | October 15 |
| June 18 | December 5 |
Reorganization meeting for 2016 – January 21, 2016
BE IT FURTHER RESOLVED, that meetings will take place at the Borough of Interlaken Municipal Building, 100 Grassmere Avenue at 7:00 PM; and
BE IT FURTHER RESOLVED, that a copy of this resolution be published in the official newspaper of the Deal Lake Commission.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #14
A RESOLUTION TO ESTABLISH CASH MANAGEMENT PLAN
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, pursuant to Chapter 8, Laws of 198, the Deal Lake Commission is required to adopt a Cash Management Plan, including the Designation of a Depository or Depositories.
THEREFORE, BE IT RESOLVED, by the Deal Lake Commission, a joint Cash Management Fund of the State of New Jersey, or their successors, be and are designated official depositories of Commission funds for the year 2015; and
BE IT FURTHER RESOLVED that Central Jersey Bank and Investors Savings bank be named as alternate official depositories of Commission funds.
BE IT FURTHER RESOLVED, that the following accounts, together with the person or persons authorized to make withdrawals from said accounts are hereby authorized to be maintained
ACCOUNT ACCOUNT NO. SIGNATURES
General Account ******_6778 Chairman or Vice-Chairman
Treasurer or Deputy Treasurer Chief Financial Officer
NJ Cash Management Fund ******9891 Chairman or Vice-Chairman Treasurer or Deputy Treasurer
Chief Financial Officer
BE IT FURTHER RESOLVED, that the funds of the Commission shall be invested in interest bearing accounts. The Treasurer shall see that the minimum funds shall be maintained in any non-interest bearing account in such amounts as the Treasurer
shall deem necessary to provide the orderly transition of business by the Commission and to take advantage of any services provided to the Commission by the depository through maintenance of minimum balances in said account where the Treasurer deems it in the best interest of the Commission to do so. All other monies shall be invested in interest bearing accounts, in investments in which municipal funds may lawfully be invested or in the State of New Jersey Cash management Fund in such accounts and at such times, from time to time, Treasurer shall deem in the best interest of the Commission; and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be supplied to the Deal Lake Commission Auditor.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
RESOLUTION #15
A REOLUTION TO APPROVE MINUTES
UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the following resolution be adopted:
BE IT RESOLVED that the Minutes of the Regular Meeting of the Deal Lake Commission held on December 4, 2014 be and the same are hereby approved (Deal and Neptune do not vote).
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None
Absent: Deal
RESOLUTION #16
A RESOLUTION TO APPROVE TREASURER’S REPORT AND PAY BILLS
UPON MOTION of Asbury Park, seconded by Ocean, carried that the following Resolution be adopted:
| BALANCE ON HAND – PREVIOUS MONTH | |
| TD Bank, NA | 118,096.42 |
| NJ Cash Management Fund | 39,873.85 |
| TOTAL ON DEPOSIT | 157,970.27 |
| RECEIPTS | |
| Interest – TD Bank (December) | 8.12 |
| Interest – Cash Management Fund (December) | 1.91 |
| Other | 0.00 |
| TOTAL RECEIPTS | 10.03 |
| DISBURSEMENTS | |
| Lorraine Carafa (January) | 616.67 |
| Jessie Joseph | 408.33 |
| Princeton Hydro (November 2014 – appropriation reserve) |
633.75 |
| Don Nissim (reimbursement) | 50.00 |
| M Studio, LLC | 180.00 |
| TOTAL DISBURSEMENTS | 1,888.75 |
| BALANCES AFTER JANUARY DISBURSEMENTS | |
| TD Bank, NA | 116,215.79 |
| NJ Cash Management Fund | 39,875.76 |
| TOTAL ON DEPOSIT | 156,091.55 |
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
OLD BUSINESS
- Flood Hazard Risk Reduction and Resiliency Grant Program – Mr. Avakian reported that the grant has been submitted. He went on to say it will be used for dredging and should be around $5.7 million. It had to be submitted through a municipality and we are using Asbury Park as the applicant. The DEP will evaluate everything that was damaged and assign a value based on FEMA assessment.
Mr. Fromer wanted to commend Mr. Avakian on a job well done in such a short period of time.
Ms. Dolan said even if we don’t receive the grant we learned things that we could use for future grants.
Mr. Nissim had a few more questions regarding the grant. - NRCS/DEP update – the NRCS has granted an extension to the agreement through July 30, 2015. They will continue to try and get the completion date extended. There was a brief discussion on Herring and Winter Flounder timing restrictions.
- Mr. Brockel said that he will be having a conference call with Sheri from the DEP to discuss our options on where we can dewater and where it can be deposited. There was a discussion and suggestions made on various locations for the dewatering to take place.
- Mr. Brockel announced that the Beach Replenishment project was awarded to Manson Construction Company and they should be starting within the next month. Ms. Henderson asked where they would be staging. She reported that Asbury Park officials were not happy with how the last replenishment went.
NEW BUSINESS
- 2015 Water Lowering Permit – permit submitted. It takes a while for it to come back.
- Resolution #17: UPON MOTION of Asbury Park, seconded by Allenhurst, carried, that the Commission hereby authorizes a non-fair and open award to Princeton Hydro, LLC for the 2015 herbicide/algaecide treatment program in the amount not to exceed $12,000.00.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
Absent: Deal
PUBLIC HEARING
UPON MOTION of Asbury Park, seconded by Allenhurst, carried, that the meeting be opened to the public for comments.
Mr. Brockel announced that Monmouth County will be holding two meetings regarding the Sunset Avenue Bridge reconstruction. The first will be held in Asbury Park on January 27th in the afternoon and the second one will be held on the same date but in the evening in Ocean Township. He is encouraging everyone to show up and ask questions. Ms Henderson said she has not seen the final plans and she has major concerns with regard to the traffic pattern. Mr. Nissim also wanted to voice his concern especially after the last bridge reconstruction project.
There being no further comments, and UPON MOTION of Asbury Park, seconded by Allenhurst, carried that the public hearing be closed. There being no further business and UPON MOTION of Asbury Park, seconded by Allenhurst, carried, that the meeting be adjourned at 8:15 PM.
_____________________________
JESSIE M. JOSEPH, RMC
Commission Clerk