MINUTES – JANUARY 21, 2016
DEAL LAKE COMMISSION
MINUTES – REORGANIZATION MEETING
JANUARY 21, 2016
The Reorganization Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at 7:15 PM by the Chairman Don Brockel. After the Salute to the Flag, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, were met by transmitting the notice to the Commission’s official newspaper on January 29, 2015, posting where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL
PRESENT | ABSENT | |
Allenhurst | x | |
Asbury Park | x | |
Deal | x | |
Interlaken | x | |
Loch Arbour | x | |
Neptune | x | |
Ocean | x |
RESOLUTION #1 – RESOLUTION TO APPOINT CHAIRMAN
UPON MOTION of Interlaken, seconded by Allenhurst, carried that Don Brockel of Ocean Township be and he is hereby nominated to serve as Chairman of the Deal Lake Commission for 2016. There being no other nominations, and UPON MOTION of Interlaken, seconded by Allenhurst, carried that nominations be closed.
UPON MOTION of Interlaken, seconded by Allenhurst, carried that the following Resolution be adopted:
BE IT RESOLVED by the Deal Lake Commission, that Don Brockel of Ocean Township be and he is hereby appointed Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2016 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #2 – RESOLUTION TO APPOINT VICE-CHAIRMAN
UPON MOTION of Allenhurst, seconded by Neptune, carried that Don Nissim of Interlaken be and he is hereby nominated to serve as Vice-Chairman of the Deal Lake Commission for 2016. There being no further nominations, and UPON MOTION of Allenhurst, seconded by Neptune, carried that nominations be closed.
UPON MOTION of Allenhurst, seconded by Asbury Park, carried that the following Resolution be adopted:
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #2 (continued)
BE IT RESOLVED by the Deal Lake Commission, that Don Nissim of Interlaken be and he is hereby appointed Vice-Chairman of the Deal Lake Commission for a one-year term expiring December 31, 2016 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #3 – RESOLUTION TO APPOINT TREASURER
UPON MOTION of Ocean, seconded by Interlaken, carried that Bruce Fromer of Allenhurst be and he is hereby nominated to serve as Treasurer of the Deal Lake Commission for 2016. There being no other nominations, and UPON MOTION of Ocean, seconded by Interlaken, carried that nominations be closed.
UPON MOTION of Ocean, seconded by Interlaken, carried that the following Resolution be adopted:
BE IT RESOLVED by the Deal Lake Commission, that Bruce Fromer of Allenhurst be and he is hereby appointed Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2016 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #4 – RESOLUTION TO APPOINT DEPUTY TREASURER
UPON MOTION of Ocean, seconded by Interlaken, carried that Eric Houghtaling of Neptune be and he is hereby nominated to serve as Deputy Treasurer of the Deal Lake Commission for 2016. There being no other nominations, and UPON MOTION of Ocean, seconded by Interlaken, carried that nominations be closed.
UPON MOTION of Ocean, seconded by Interlaken, carried that the following Resolution be adopted:
BE IT RESOLVED by the Deal Lake Commission, that Eric Houghtaling of Neptune be and he is hereby appointed Deputy Treasurer of the Deal Lake Commission for a one-year term expiring December 31, 2016 and until his successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #5 – RESOLUTION TO APPOINT SECRETARY
UPON MOTION of Ocean, seconded by Interlaken, carried that Erin Dolan of Loch Arbour be and she is hereby nominated to serve as Secretary of the Deal Lake Commission for 2016. There being no other nominations, and UPON MOTION of Ocean, seconded by Interlaken, carried that nominations be closed.
UPON MOTION of Ocean, seconded by Interlaken, carried that the following Resolution be adopted:
BE IT RESOLVED by the Deal Lake Commission, that Erin Dolan of Loch Arbour be and she is hereby appointed Secretary of the Deal Lake Commission for a one-year term expiring December 31, 2016 and until her successor has been duly appointed.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
The Clerk administered the Oath of Office to the Commission’s 2016 Officers.
RESOLUTION #6 – RESOLUTION TO APPOINT CLERK
UPON MOTION of Ocean, seconded by Interlaken, carried that the following Resolution be adopted:
WHEREAS, there exists a need for a Clerk to serve and advise the Deal Lake Commission for the year 2016; and
WHEREAS, funds for this purpose shall be provided in the 2016 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Jessie M. Joseph as Clerk for the Deal Lake Commission for the year 2016 at the rate of $4,900.00 annually; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this Resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #7 – RESOLUTION TO APPOINT CHIEF FINANCIAL OFFICER
UPON MOTION of Allenhurst, seconded by Interlaken, carried that the following Resolution be adopted:
WHEREAS, there exists the need for a Chief Financial Officer to serve and advise the Deal Lake Commission for the year 2016; and
WHEREAS, funds for this purpose shall be provided in the 2016 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Lorraine P. Carafa as Chief Financial Officer for the Deal Lake Commission for the year 2016 at the rate of $2,600.00 annually; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this Resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #8 – RESOLUTION TO APPOINT ATTORNEY
UPON MOTION of Allenhurst, seconded by Ocean, carried that the following Resolution be adopted:
WHEREAS, there exists the need for an Attorney to serve and advise the Deal Lake Commission for the year 2016; and
WHEREAS, funds for this purpose shall be provided in the 2016 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Hunt Parry, Esq. as Attorney for the Deal Lake Commission for the year 2016 at a rate of $225.00 per meeting and $75.00 per hour for other Commission business and litigation; and
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #8 (continued)
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this Resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #9 – RESOLTUION TO APPOINT ENGINEER
UPON MOTION of Ocean, seconded by Neptune, carried that the following Resolution be adopted:
WHEREAS, there exists the need for an Engineer for the Deal Lake Commission for the year 2016; and
WHEREAS, the fund for this purpose shall be provided for in the 2016 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Leon S. Avakian, Inc. as Board Engineer for the year 2016 at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this Resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #10 – RESOLUTION TO APPOINT AUDITOR
UPON MOTION of Ocean, seconded by Neptune, carried that the following Resolution be adopted:
WHEREAS, there exists then need for an Auditor to serve and advise the Deal Lake Commission for the year 2016 and to conduct the 2015 Annual Audit; and
WHEREAS, funds for this purpose shall be provided in the 2016 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #10 (continued)
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A. 40A:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Robert A. Hulsart and Company as Auditor for the Deal Lake Commission for the year 2016 at the rate of $2,000.00; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this Resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #11 – RESOLUTION TO APPOINT ENVIRONMENTAL CONSULTANT
UPON MOTION of Allenhurst, seconded by Interlaken, carried that the following Resolution be adopted:
WHEREAS, there exists the need for an Environmental Consultant for the Deal Lake Commission for the year 2016; and
WHEREAS, funds for this purpose shall b provided for in the 2016 Budget of the Deal Lake Commission and the Chief Financial Officer has so certified; and
WHEREAS, this appointment is made without competitive bidding because the appointment involves a member of a recognized profession, licensed and regulated by law, pursuant to N.J.S.A.
40:11-5.
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that the Clerk and Chairman be and they are hereby authorized and directed to engage the services of Princeton Hydro, LLC as Environmental Consultant for the year 2016 at the same hourly rate presently charged the Commission in accordance with a contract on file in the Clerk’s office; and
BE IT FURTHER RESOLVED that the Clerk be and she is authorized and directed to publish this Resolution in accordance with N.J.S.A. 40A:11-1.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #12 – RESOLUTION TO ESTABLISH OFFICIAL NEWSPAPERS
UPON MOTION of Interlaken, seconded by Allenhurst, carried that the following Resolution be adopted:
BE IT RESOLVED that The Coaster be designated as the official newspaper of the Deal Lake Commission and that The Asbury Park Press be designated as the secondary official newspaper of the Deal Lake Commission for the year 2016.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #13 – RESOLUTION TO SET MEETING SCHEDULE FOR 2016
UPON MOTION of Neptune, seconded by Allenhurst, carried that the following Resolution be adopted:
BE IT RESOLVED by the Deal Lake Commission, that the following 2016 schedule is hereby designated as the official Calendar of the Deal Lake Commission. Meeting dates are as follows:
February 18 July 21
March 17 August 18
April 21 September 15
May 19 October 20
June 16 December 1
Reorganization meeting for 2017 – January 19, 2017
BE IT FURTHER RESOLVED that meetings will take place at the Borough of Interlaken Municipal Building, 100 Grassmere Avenue at 7:00 PM; and
BE IT FURTHER RESOLVED that a copy of this Resolution be published in the official newspaper of the Deal Lake Commission.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #14 – RESOLUTION TO ESTABLISH CASH MANAGEMENT PLAN
UPON MOTION of Ocean, seconded by Allenhurst, carried that the following Resolution be adopted:
WHEREAS, pursuant to Chapter 8, Laws of 1982, the Deal Lake Commission is required to adopt a Cash Management Plan, including the Designation of a Depository or Depositories.
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #14 (continued)
NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission, a joint meeting of the County of Monmouth, in the State of New Jersey, that TD Bank, NA and Cash Management Fund of the State of New Jersey, or their successors be and are hereby designated as official depositories of Commission funds for the year 2016; and
BE IT FURTHER RESOLVED that Central Jersey Bank and Investor Savings Bank be named as alternated official depositories of Commission funds.
BE IT FURTHER RESOLVED that the following accounts, together with the person or persons authorized to make withdrawals from said accounts are hereby authorized to be maintained:
ACCOUNT ACCOUNT NO. SIGNATURES
General Account ******_6778 Chairman or Vice-Chairman
Treasurer or Deputy Treasurer
Chief Financial Officer
NJ Cash Management Fund ***.*****9891 Chairman or Vice-Chairman
Treasurer or Deputy Treasurer
Chief Financial Officer
BE IT FURTHER RESOLVED that the funds of the Commission shall be invested in interest bearing accounts. The Treasurer shall see that minimum funds shall be maintained in any non-interest bearing account in such amounts as the Treasurer shall deem necessary to provide the orderly transition of business by the Commission and to take advantage of any services provided to the Commission by the depository through maintenance of minimum balances in said accounts where the Treasurer deems it in the best interest of the Commission to do so. All other monies shall be invested in interest bearing accounts, in investments in which municipal funds may lawfully be invested or in the State of New Jersey Cash Management Fund in such accounts and at such times, from time to time, and the Treasurer shall deem in the best interest of the Commission; and
BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be supplied to the Deal Lake Commission Auditor.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #15 – REOLUTION TO APPOINT WEBMASTER
UPON MOTION of Interlaken, seconded by Neptune, carried that the following Resolution be adopted:
WHEREAS, the Deal Lake Commission is in need of the services of a qualified webmaster to maintain our website; and
MINUTES – REORGANIZATION MEETING
January 21, 2016
RESOLUTION #15 (continued)
WHEREAS, Sam Hartung has performed these services for the Commission for the years 2012, 2013, 2014 and 2015, competently and diligently.
NOW, THEREFORE, BE IT RESOLVED that Sam Hartung be and he is hereby appointed as webmaster for the Deal Lake Commission for the year 2016 at the rate of $800.00 annually, paid quarterly.
BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be forwarded to Mr. Hartung for his information and the Chief Financial Officer for her action.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #16 – RESOLUTION TO APPROVE MINUTES
UPON MOTION of Allenhurst, seconded by Ocean, carried that the following Resolution be adopted:
BE IT RESOLVED that the Minutes of the Regular Meeting of the Deal Lake Commission held on December 3, 2015 be and the same are hereby approved.
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
RESOLUTION #17 – RESOLUTION TO APPROVE TREASURER’S REPORT AND PAY BILLS
UPON MOTION of Interlaken, seconded by Neptune, carried that the following Treasurer’s Report for January 21, 2016 be approved and the bills listed authorized for payment.
BALANCE ON HAND – PREVIOUS MONTH
TD Bank, NA……………………………………………………. $122,562.25
NJ Cash management Fund…………………………………………39,884.93
TOTAL ON DEPOSIT…………………………………………………. $162,447.18
RECEIPTS
Interest – TD Bank (November/December)……………………………..16.80
Interest – Cash Management Fund (March-December, inclusive)……….33.71
Other……………………………………………………………………….0.00
TOTAL RECEIPTS…………………………………………………………….50.51
MINUTES – RORGANIZATION MEETING
January 21, 2016
DISBURSEMENTS
Lorraine Carafa (January)…………………………………………… 216.67
Jessie Joseph (January/reimbursement-stamps $19.60)………………427.93
Princeton Hydro, LLC………………………………………………. 300.00
JCP&L (January/February)…………………………………………… 21.14
Don Brockel (reimbursement-business cards)……………………….. 13.35
TOTAL DISBURSEMENTS……………………………………………….979.09
BALANCES AFTER JANUARY DISBURSEMENTS
TD Bank, NA…………………………………………………..$121,595.96
NJ Cash Management Fund………………………………………39,918.84
TOTAL ON DEPOSIT………………………………………………..$161,514.80
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
OLD BUSINESS
- NRCS/DEP – Mr. Avakian reported that the dredging is complete and all of the dredge material has been removed from the site. The site needs the final grading, topsoil and seeding. The Contractor is moving all equipment off-site ahead of the impending storm this weekend. The power cables for the pump station are not yet completed by JCP&L. The pump station is still being powered by the generator.
Mr. Brockel said that the remediation piece is still in question. The sidewalks and asphalt need to be replaced or repaired. We are looking to get reimbursement from the DEP for the Consultants portion of the project. Mr. Brockel went on to say this is the first time since the 1940’s that the lake has been dredged.
- Flood Hazard Risk Reduction Resiliency Grant Program – Mr. Avakian explained that there is a second round of funding available for shovel- ready flood control projects. He feels the tide gate project would be the type of project they are looking for. After a brief discussion the Commission decided it would be beneficial to pursue this grant and authorized Mr. Avakian to prepare the Benefit Cost Analysis and the required documents for the grant.
Resolution #18 – Authorize the preparation of the Benefit Cost Analysis and the Flood Hazard Risk Reduction Resiliency Grant Program application by Peter R. Avakian, P.E. of Leon S. Avakian, Inc.
UPON MOTION of Allenhurst, seconded by Neptune, carried that Peter R. Avakian, P.E. and the firm of Leon S. Avakian, Inc. is hereby authorized to prepare the Benefit Cost Analysis and submit the Flood Hazard Risk Reduction Resiliency Grant application on behalf of the Deal Lake Commission at the cost not to exceed $15,000.00.
MINUTES – REORGANIZATION MEETING
January 21, 2016
Resolution #18 (continued)
RECORDED VOTE:
Ayes: Allenhurst, Interlaken, Neptune, Ocean
Nays: None
Absent: Asbury Park, Deal, Loch Arbour
- Beach Replenishment – ACoE Electrification/Remote Operation – Mr. Brockel said there is nothing new to report on his discussions with the Army Corps of Engineers regarding the need to electrify the gate. He spoke about possibly bonding for the project and then getting reimbursed down the road. It was decided to discuss that at a later time.
- Sunset Avenue Bridge Replacement – Mr. Brockel reported that the bridge is looking good. There is still a lot of clean-up that needs to be done such as sandbags in the lake, garbage cans, etc. He would also like to see the County install No Wake signs in the lake by the bridge.
- NOAA Grant – The Commission Clerk said there is nothing new to report, we should hear something by April or May.
- Deal Lake Master Plan – It was decided to hold this until the next meeting.
- Bridge 11 Interlaken to Loch Arbour) – Mr. Avakian reported that the project is going well.
- Watershed Ambassador – Tiffany Falcone, the Watershed Ambassador for AmeriCorps gave her Assessment and Project Progress report (report attached) for the following: Hollow Brook at Bingham Street and Harvey Brook at Logan Road.
- NJ Transit letter – Mr. Brockel again brought up the need for a letter to NJ Transit regarding the NJ Transit Bridge by the Asbury Park boat ramp. Mr. Avakian will prepare the letter.
- Weed Treatment Program – Dr. Souza gave brief overview of the weed and algae treatments for the Deal Lake Commission in 2016 and 2017 (proposal attached).
NEW BUSINESS
- Master Directory – The List of all the Commissioners, Alternates and Professionals was updated.
- Carp Contest – Mr. Brockel would like to see this contest held again in April. Date to be decided at the next meeting.
- Ocean Township Storm Sewer Septor Program – Mr. Brockel updated the Commission on Ocean Township’s plan to install storm septors at various locations in the lake.
- Organic material removal push for Ocean Township – Mr. Brockel would like to see Lollipop and Fireman’s Ponds cleaned up, but Ocean Township doesn’t have the right equipment to do the work. We need to see if the County can come in and use their equipment.
MINUTES – REORGANIZATION MEETING
January 21, 2016
- Flume Report – Mr. Brockel gave a brief explanation of the flume, how it works and why there is a need for it to be electrified.
- Flume Permit – The permit was applied for in November and again in early January. The Commission Clerk will reach out to the NJ Division of Fish and Wildlife and report back at the next meeting.
- Spring Clean-Up – A date for the clean-up will be decided at the next meeting.
- New fish study/stock – Mr. Brockel is going to request a new fish study to be done and a restocking of the lake.
- Love Your Lake Day – Mr. Brockel would like to see more promotion of the Lake. Any suggestions would be appreciated.
- Ads – Again, Mr. Brockel feels the Commission should do more promotion of the lake through ads and community awareness. There will be more discussion at the next meeting.
There were no members of the public present. UPON MOTION of Allenhurst, seconded by Interlaken, carried, that the meeting be adjourned at 8:25 PM.
______________________________________
Jessie M. Joseph, RMC
Commission Clerk