Minutes June 21, 2012
DEAL LAKE COMMISSION
MINUTES – REGULAR MEETING
JUNE 21, 2012
The Regular Meeting of the Deal Lake Commission was held in the Village of Loch Arbour Municipal Building, 550 Main Street, on June 20, 2012 and was called to order at 7:00 PM by Chairman John Everson. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on January 26, 2012, posting the notice where required and filing a copy of the notice with the Commission Clerk.
NOTICE REQUIREMENTS: The notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on January 26, 2012 , posting the notice where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL:
|
PRESENT |
ABSENT |
|
|
Allenhurst |
x |
|
|
Asbury Park |
X |
|
|
Deal |
x |
|
|
Interlaken |
X |
|
|
Loch Arbour |
X |
|
|
Neptune |
x |
|
|
Ocean |
X |
RESOLUTION #1 – Resolution to approve the Minutes of the Regular Meeting, May 17, 2012.
UPON MOTION of Ocean, seconded by Asbury Park, carried, that the following Resolution be and the same is hereby adopted:
BE IT RESOLVED, That the Minutes of the Regular Meetings of the Deal Lake Commission held April 19, 2012, be and the same are hereby approved. (Allenhurst, Deal, Neptune do not vote).
Recorded Vote:
Ayes: Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Neptune
Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills
UPON MOTION of Deal, seconded by Ocean, carried, that the following Resolution be and the same is hereby adopted:
BALANCE ON HAND – PREVIOUS MONTH:
TD Bank, NA Checking…………………………………………………………………………………107,096.22
NJ CASH MANAGEMENT……………………………………………………………………………39,816.43
TOTAL ……………………………………………………………………………………………………….146,912.65
RECEIPTS
Interest – TD Bank (May)………………………………………………………………………………………. 9.72
Interest – Cash Management Fund (May) …………………………………………………………………. 1.50
Receipts – 2012 Assessments – Ocean (June deposit) ………………………………………… 19,750.00
Receipts – Grant RP04-082 ……………………………………………………………………………. 11,018.19
TOTAL RECEIPTS……………………………………………………………………………………….30,779.41
DISBURSEMENTS
JCP&L ………………………………………………………………………………………………………………..11.84
Village of Loch Arbour (June) ……………………………………………………………………………..616.67
Leon S. Avakian, Inc. …………………………………………………………………………………………. 725.00
Robert A. Hulsart & Company (2011 Audit)……………………………………………………….. 1,800.00
Lorraine Carafa – reimbursement ……………………………………………………………………………. 4.20
Hundley, Parry & Bradley ………………………………………………………………………………….. 600.00
Princeton Hydro, LLC ……………………………………………………………………………………….. 825.00
Grant Disbursements:
Princeton Hydro, LLC (RP04-082)……………………………………………………………………. 9,915.88
TOTAL BILLS AND OTHER DISBURSEMENTS………………………………………..14,498.59
BALANCES AFTER JUNE DISBURSEMENTS
TD Bank, NA Checking………………………………………………………………………………..123,376.54
NJ CASH MANAGEMENT……………………………………………………………………………39,817.93
TOTAL ……………………………………………………………………………………………………..$163,193.47
Recorded Vote:
Ayes: Allenhurst, Deal, Asbury Park, Interlaken, Loch Arbour, Ocean Nays: None Absent: Neptune
OLD BUSINESS
- 319h Grant –
- Reminder-please submit your in-kind hours report for the current period;
- Colonial Terrace Golf Course – Dr. Souza reported that with the large number of volunteers who participated, the plantings were completed in a single day. He checked the area today and all looks well, now it is just a matter of the plants getting established and keeping the geese out of the planted area. The final phase of this project is the installation of the signage identifying the area as environmentally sensitive and an informational message, and a report to the DEP that the project is complete. He also advised that there is knotweed in the area that will need to be removed by hand.
- RP04-082 (Watershed Management Plan) – final payment was received from the State; the CFO reported that the retainage withheld during the project has to be distributed and the net to the Commission after that payment is approximately $1,700.
- Shark River Dredging/Neptune Landfill – Peter Avakian advised that the originally proposed site (for the drying of the dredge spoils prior to removal) cannot be utilized and the DEP has declined to approve any alternative site; the project is now at a standstill, and Neptune has an active marina that cannot be used by larger boats.
- Deal Lake Master Plan and Monmouth County Shared Services – John Everson advised that since the County has agreed to facilitate the permitting process for various small projects, he plans to meet with Township Mayor Bill Larkin and Administrator Andrew Brannen as two of the three proposed projects will require assistance from OTDPW personnel.
- Sunset Avenue Bridge Reconstruction – Commissioner Henderson advised that the meeting originally scheduled for June has been postponed until September.
- Asbury Park Boat Ramp – Commissioner Henderson advised that the planting has been completed and she anticipates that the excess materials will be removed from the site within the next month. The water company will install a tap and the other improvements should also be completed within the next month. She also advised that she will forward the bill for the plants to the CFO for processing.
- Weed Treatment – Dr. Souza reported that his staff will be out at the end of next week to conduct the weed treatment. They will focus on the water lilies at Hollow Brook and Sunset Landing and conduct spot treatments near Colonial Terrace.
- Trash Boom – As discussed, a 50-foot section of the boom will be relocated after the weed treatment is completed to an area near the bridge on Wickapecko Road.
NEW BUSINESS
1. Resolution #3: Accept 2011 Audit Report
The CFO reported that a corrective action plan not required as there were no Comments or Recommendations issued by the Auditor. Commission members must certify that they are familiar with, at least, the Comments and Recommendations section of the Report.
UPON MOTION of Deal, seconded by Ocean, carried, that the following Resolution be and the same is hereby adopted:
WHEREAS, N.J.S.A. 40A: 5-4 requires the governing body of every local unit to have made an annual audit of its books, accounts and financial transactions; and,
WHEREAS, the Annual Report of Audit for the year 2011 has been filed by a Registered Municipal Accountant with the Commission Clerk as per the requirements of N.J.S.A.40A:5-6, and a copy has been received by each member of the Commission; and,
WHEREAS, the Local Finance Board of the State of New Jersey is authorized to prescribe reports pertaining to the local fiscal affairs, as per R.S. 52:27BB-34; and,
WHEREAS, the Local Finance Board has promulgated a regulation requiring that the governing body of each Commission shall, by resolution, certify to the Local Finance Board of the State of New Jersey that all members of the Commission have reviewed, as a minimum, the sections of the annual audit report entitled:
GENERAL COMMENTS RECOMMENDATIONS;
and,
WHEREAS, the members of the governing body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled:
GENERAL COMMENTS RECOMMENDATIONS
as evidenced by the group affidavit form of the Commission; and,
WHEREAS, such resolution of certification shall be adopted by the governing body no later than 45 days after the receipt of the annual audit, as per the regulations of the Local Finance Board; and,
WHEREAS, all members of the Commission have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board; and,
WHEREAS, failure to comply with the promulgations of the Local Finance Board of the State of New Jersey may subject the members of the local governing body to the penalty provisions of R.S. 52:27BB-52 – to wit:
R.S. 52:27BB-52: “A local officer or member of a local governing body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this article, shall be guilty of a misdemeanor and, upon conviction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, and in addition, shall forfeit his office.”
NOW, THEREFORE, BE IT RESOLVED that the members of the Deal Lake Commission hereby states that they have complied with the promulgation of the Local Finance Board of the State of New Jersey dated July 30, 1968 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance.
Recorded Vote:
Ayes: Asbury Park, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Neptune
2. Rain Garden Information – Dr. Souza supplied an information flyer on rain gardens and gardening with native plants prepared by the Barnegat Bay stakeholders group that can be adapted to the Commission’s website. Additional information is located at http://bbp.ocean.edu.
3. “Easy Things” Flyer – Dr. Souza presented a flyer identifying ten easy things that residents can do to improve the conditions in the Deal Lake Watershed for possible posting on the website.
4. Driveway Sealers – Mr. Everson advised that the DEP is seeking to ban driveway sealers that contain certain chemicals that are deemed to be detrimental to the environment and area waterways.
PUBLIC HEARING
UPON MOTION of Loch Arbour, seconded by Allenhurst, carried, that the meeting be opened to the public for comments at this time.
Jerry Maurer, Friends of Deal Lake, stated several items: that the Boat Ramp area is looking good; that there are weeds near the west side of Wickapecko that should be treated, that several persons in the Sunset Landing area do not want the water lilies treated and asked if the content on the website is acceptable. Mr. Everson indicated that it is still a work in progress.
There being no further comments, and UPON MOTION of Ocean, seconded by Loch Arbour, carried, that the public hearing be closed
There being no further business, and UPON MOTION of Deal, seconded by Asbury Park, carried, that the meeting be finally adjourned at 7:45 PM.
LORRAINE CARAFA, RMC Commission Clerk