Minutes – March 16, 2017

DEAL LAKE COMMISSION

MINUTES – REGULAR MEETING

MARCH 16, 2017

The Regular Meeting of the Deal Lake Commission was held in the Borough of
Interlaken Municipal Building, 100 Grassmere Avenue, and called to order at
7:00 PM by the Commission Chairman Don Brockel. After the salute to the
Flag, the Commission Clerk announced that the notice requirements of the
Open Public Meetings Act (C.231, P.L. 1975) were met by transmitting the
notice to the Commission’s official newspaper on February 9, 2017, posting
where required and filing a copy of the notice with the Commission Clerk.

ROLL CALL

RESOLUTION #1 – Resolution to Approve the Minutes of the Regular Meeting,
February 16, 2017

UPON MOTION of Ocean, seconded by Asbury Park, carried that the following
Resolution be adopted:

BE IT RESOLVED that the Minutes of the Regular Meeting of the Deal Lake
Commission held on February 16, 2017 be and the same are hereby approved.

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean

Nays: None

Absent: Deal, Interlaken, Neptune

RESOLUTION # 2 – Resolution to Approve Treasurer’s Report and Authorize
Payment of Bills

UPON MOTION of Asbury Park, seconded by Loch Arbour, carried that the
following Treasurer’s Report for March 16, 2017 be approved and the bills
listed authorized for payment.

BALANCE ON HAND – PREVIOUS MONTH

TD Bank, NA…………………………………………………………….$115,407.27

NJ Cash Management Fund…………………………………………………40,099.47

TOTAL ON DEPOSIT……………………………………………………….…$155,506.74

RECEIPTS

Interest – TD Bank………………………………………………………………..0.00

Interest – Cash Management Fund (February)………………………………… 18.86

Other………………………………………………………………………………0.00

MINUTES – REGULAR MEETING

March 16, 2017

TOTAL RECEIPTS………………………………………………………………………18.86

DISBURSEMENTS

Lorraine Carafa, CFO, March).…………………………………………………..216.67

Jessie Joseph (Admin., March)…………………………………………………..408.33

Hunt Parry, Esq…………………………………………………………………..675.00

Leon S. Avakian, Inc……………………………………………………………1,335.00

The New
Coaster…………………………………………………………………………………60.22

Jersey Central Power & Light……………………………………………………..11.25

Jason Taestch, 1st Qtr. Web……………………………………………………….200.00

Report It, LLC, 1st Qtr. + set-up………………………………………………….200.00

Don Brockel, reimbursement…………………………………………………….126.10

TOTAL DISBURSEMEMNTS………………………………………………………..3,232.57

BALANCES AFTER MARCH DISBURSEMENTS

TD Bank, NA………………………………………………………………..112,174.70

NJ Cash Management Fund……………………………………………………40,118.33

TOTAL ON DEPOSIT…………………………………………………………….$152,293.03

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Loch Arbour

Nays: Ocean

Absent: Deal, Interlaken, Neptune

Don Brockel, Chairman announced that the Commission has received 2017
Assessment payments totaling $33,500.00 that were not reflected on the
Treasurer’s Report. They will appear on the next month’s report.

RESOLUTION #3 – Authorizing Payment for the Remainder of the 2017 Report It
Agreement

UPON MOTION of Ocean, seconded by Loch Arbour, carried that the following
Resolution be adopted:

WHEREAS, the Deal Lake Commission entered into a one year Agreement dated
February 16, 2017 with Report It to provide third party anonymous and
confidential reporting services when issues arise on Deal Lake in an amount
not to exceed $650.00; and

WHEREAS, the Deal Lake Commission has paid Report It for the first quarter
and the set-up fee in the amount of $200.00; and

NOW, THEREFORE BE IT RESOLVED that the Deal Lake Commission feels it would
be in the best interest of the Commission to pay the remaining amount owed
to Report It; and

BE IT FURTHER RESOLVED that the Chief Financial Officer is hereby
authorized to pay the remainder of the 2017 Report It Agreement in the
amount of $450.00; and

MINUTES – REGULAR MEETING

March 16, 2017

BE IT FURTHER RESOLVED that a certified copy of this Resolution be
forwarded to the Chief Financial Officer.

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean

Nays: None

Absent: Deal, Interlaken, Neptune

OLD BUSINESS

1. Beach Replenishment/Flume Electrification Update – Mr. Brockel reported
that Mr. Avakian is working with the DEP to set up a meeting with Ocean
Township. It is intended that Ocean Township will fund the project and be
reimbursed by the DEP from the Army Corps of Engineers. The DLC will be
responsible for the preparation of bid documents and receipt of bids.

2. Bridges: Loch Arbour Bridge – Mr. Avakian said the County is still
waiting for the revised plans for the permanent sewer main from the
Contractor. He also said the utility relocation was being discussed between
TOSA, the County and the Contractor. He hopes to have an update for the
next meeting.

3. 319(h) Grant – Mr. Brockel reported that we did not receive the grant.
Dr. Souza said that although we did not get this grant, we should re-submit
for the next round of the grant. We should look to develop a list of
alternative funding sources.

4. Organic Material Removal: Fireman’s and Lollipop Ponds – Mr. Brockel
said that Lollipop Pond is on the back burner for now. Ocean Township is
proceeding with the Fireman’s Pond project and has budgeted money to not
only remove organic material, but to dredge the one acre pond as well.
Plans and permits are underway and Mr. Avakian should have a project
schedule at the next meeting.

5. MTD Clean-Outs: Comstock – Mr. Brockel reported that he couldn’t get to
the bottom of the pit. Asbury Park will do a clean-out during the Fall
clean-up. Mr. Avakian would like the results of the clean-out to compare
the amounts of sediment removed during cleaning.

6. Railroad Letter – Mr. Avakian reached out to Thomas Clark, the
Government & Community relations spokesman for NJ Transit and has not
heard back from him.

7. Water Testing: John Tiedmann, Monmouth University – Dr. Tiednmann was
not at the meeting.

8. Deal Lake Master Plan – Mr. Brockel said the Plan is being re-formatted
and should be ready for review soon. Mr. Avakian said he will provide
additional or updated information as directed.

9. Watershed Ambassador – Alexis Bowman, was unable to attend the meeting.

10. Report It – Mr. Brockel said he is in the process of setting everything
up. He asked the Commission Clerk to research what a cell phone would cost
to be used for Report It calls and texts. Mr. Avakian wanted to stress the
importance of not giving out personal information of Commission members for
public contact.

MINUTES – REGULAR MEETING

March 16, 2017

11. Spring Clean-Up – Mr. Brockel reminded everyone that the Spring
Clean-Up is Saturday, April 1st, 9:00 AM at the Asbury Park Boat Ramp.

12. Resolution # 4 – 2015 Audit Report – Commissioners must certify that
they have read, at a minimum, the Comments and Recommendations section of
the Audit.

UPON MOTION of Asbury Park, seconded by Loch Arbour, carried that the
following Resolution be and the same is hereby adopted:

WHEREAS, N.J.S.A. 40A:5-4 requires the governing body of every local unit
to have made an annual audit of its books, accounts and financial
transactions; and

WHEREAS, the Annual Report of Audit for the year 2015 has been filed by a
Registered Municipal Accountant with the Commission Clerk pursuant to
N.J.S.A. 40A:5-6, and a copy has been given to each member of the
Commission; and

WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of
New Jersey to prescribe reports pertaining to the local fiscal affairs; and

WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a
regulation requiring that the governing body of each municipality shall by
resolution certify to the Local Finance Board of the State of New Jersey
that all members of the Commission have reviewed, as a minimum, the
sections of the annual audit entitled “General Comments” and
“Recommendations”; and

WHEREAS, the members of the Commission have personally reviewed as a
minimum the Annual Report of Audit, and specifically the sections of the
Annual Audit entitled “General Comments” and “Recommendations” as evidenced
by the group affidavit form of the Commission attached hereto; and

WHEREAS, such resolution of certification shall be adopted by the
Commission no later than forty-five days after receipt of the annual audit,
pursuant to N.J.A.C. 5:30-6.5; and

WHEREAS, all members of the Commission have received and have familiarized
themselves with, at least, the minimum requirements of the Local Finance
Board of the State of New Jersey, as stated foresaid and have subscribed to
the affidavit, as provided by the Local Finance Board; and

WHEREAS, failure to comply with the regulations of the Local Finance Board
of the State of New Jersey may subject members of the local governing body
to the penalty provisions of R.S. 52:27BB-52, to wit:

R.S. 52:27BB-52: A local officer or member of a local governing body who,
after a date fixed

for compliance, fails or refuses to obey an order of the director (Director
of Local Government

Services), under the provisions of this Article, shall be guilty of a
misdemeanor and, upon

conviction, may be fined not more than one thousand dollars ($1,000.00) or
imprisoned for

not more than one year, or both, in addition shall forfeit his office.

MINUTES – REGULAR MEETING

March 16, 2017

NOW, THEREFORE, BE IT RESOLVED that the Deal Lake Commission hereby states
that it has complied with the promulgation of the Local Finance Board of
the State of New Jersey dated July 30, 1968.

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean

Nays: None

Absent: Deal, Interlaken, Neptune

NEW BUSINESS

1. Website – Jason Taetsch, webmaster for the DLC, reported that although
our website host, M Studio is now working with him, he feels that the site
is outdated and built incorrectly. He suggests using Amazon Web Services
(AWS) as our new hosting provider for the website. It is more up-to-date
and user friendly. They will give us 365 days free and pay as you go for
the website after the first 365 days. It averages out to $14.00 per month
after our first free year.

Resolution #5 – Authorizing a Change in Web Host Provider for the Deal Lake
Commission Website

UPON MOTION of Ocean, seconded by Loch Arbour, carried that the following
Resolution be and the same is hereby adopted:

WHEREAS, the Deal Lake Commission is need of a new web hosting provider for
its website for the year 2017; and

WHEREAS, Jason Taetsch, webmaster for the Deal Lake Commission, has
recommended Amazon Web Services (AWS) for a one year period at no cost.

NOW, THEREFORE, BE IT RESOLVED by the Deal Lake Commission that it hereby
authorizes Jason Taetsch to make the transition from M Studio to Amazon Web
Services; and

BE IT FURTHER RESOLVED that a certified copy of this Resolution be
forwarded to Jason Taetsch and the Chief Financial Officer.

RECORDED VOTE:

Ayes: Allenhurst, Asbury Park, Loch Arbour, Ocean

Nays: None

Absent: Deal, Interlaken, Neptune

2. Carp Contest – Mr. Brockel announced that the trophies have been ordered
for the Carp Contest to be held on April 23rd.

3. Tide Gauge at Gate House – Mr. Brockel reported that Mr. Avakian has
been looking into the installation of a tide gauge at or near the gate
house that would be used for visual observation of the lake water
elevation. He is investigating several options and will have a report at
the next meeting.

MINUTES – REGULAR MEETING

March 16, 2017

4. Mr. Brockel reported on the two boat racks being built by the boy
scouts. One is located in Allenhurst and the other one in Colonial Terrace.

5. Andrew Chambarry, Alternate Asbury Park Commissioner, announced the May
3, 2017 Build a Rain Barrel Workshop sponsored by the Surfrider Foundation
to be held from 6:00 PM to 8:00 PM at 1632 Whitesville Road, Toms River.

PUBLIC QUESTIONS

UPON MOTION of Allenhurst, seconded by Ocean, carried that the meeting be
opened to the public for comments.

Joe Bove, Wanamassa, asked if Asbury Park is reconfiguring the parking lot
by North Beach and if its paved would that create more run-offs.

Mr. Brockel said he has not seen the specs yet for the parking lot.

Mr. Chambarry said he will try and get a copy of the plans for the next
meeting.

Mr. Bove asked how the new development proposed for the corner of Deal Road
and Highway 35 would affect Deal Lake.

Mr. Brockel explained that location is not within the Deal Lake Watershed.

Mr. Bove asked how many hits the current website gets.

Mr. Taetsch said the old website was not able to track how many hits; the
new provider will be able to give us that information.

Colin Laffan, Boy Scout, attended the meeting to earn a badge in his quest
to attain the rank of Eagle Scout.

There being no further comments, and UPON MOTION of Allenhurst, seconded by
Ocean, carried that the public hearing be closed. There being no further
business and UPON MOTION of Allenhurst, seconded by Ocean, carried that the
meeting be adjourned at 8:40 PM.

_____________________________________

Jessie M. Joseph, RMC

Commission Clerk