Minutes March 21, 2013
MINUTES – REGULAR MEETING
MARCH 21, 2013
The Regular Meeting of the Deal Lake Commission was held in the Borough of Interlaken Municipal Building, 100 Grassmere Avenue, on March 21, 2013 and was called to order at 7:00 PM by Chairman Don Brockel. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on February 5, 2013, posting the notice where required and filing a copy of the notice with the Commission Clerk.
ROLL CALL:
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PRESENT |
ABSENT |
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Allenhurst |
X |
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Asbury Park |
X |
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Deal |
X |
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Interlaken |
X |
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Loch Arbour |
X |
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Neptune |
X |
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Ocean |
X |
Resolution #1 – Resolution to approve the Minutes of the Regular Meeting, February 21, 2013 (Deal does not vote).
UPON MOTION of Asbury Park, seconded by Allenhurst, carried, that the following Resolution be adopted:
BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held February 21, 2013 be and the same are hereby approved. (Deal does not vote on this matter.)
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean.
Nays: None
Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills
UPON MOTION of Neptune, seconded by Asbury Park, carried, that the following Treasurer’s Report be and the same is hereby adopted and the payment of bills authorized:
BALANCE ON HAND – PREVIOUS MONTH:
TD Bank, NA Checking …………………………………………………………………………………………. 116,672.58
NJ CASH MANAGEMENT ……………………………………………………………………………………. 39,835.23
TOTAL ………………………………………………………………………………………………………………. 156,507.81
RECEIPTS
Interest – TD Bank (February) ………………………………………………………………………………………… 8.87
Interest – Cash Management Fund (February) ……………………………………………………………………. 2.08
Receipts (Assessments) – Neptune …………………………………………………………………………….. 1,000.00
Receipts – Grant RP10-088 …………………………………………………………………………………….. 20,847.49
TOTAL RECEIPTS ……………………………………………………………………………………………….. 21,854.44
MINUTES – REGULAR MEETING
MARCH 21, 2013
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RESOLUTION #2 – TREASURER’S REPORT (continued)
DISBURSEMENTS
Lorraine Carafa (March) …………………………………………………………………………………………….616.67
Princeton Hydro, LLC ………………………………………………………………………………………………… -0-
Leon S. Avakian, Inc. ……………………………………………………………………………………………..1,285.00
Sam Hartung …………………………………………………………………………………………………………….187.50
JCP&L …………………………………………………………………………………………………………………….12.01
Hundley, Parry & Bradley, LLC ………………………………………………………………………………….600.00
GRANT DISBURSEMENTS: Princeton Hydro, LLC ………………………………………………..17,848.00
TOTAL BILLS AND GRANT DISBURSEMENTS …………………………………………………. 20,549.18
BALANCES AFTER MARCH DISBURSEMENTS
TD Bank, NA Checking ………………………………………………………………………………………… 117,979.76
NJ CASH MANAGEMENT ……………………………………………………………………………………. 39,837.31
TOTAL ………………………………………………………………………………………………………………. 157,817.07
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean.
Nays: None
OLD BUSINESS
1. 319h Grant –
a. Reminder-please submit your in-kind hours report for the current period (through May 9);
b. -Colonial Terrace Golf Course –Dr. Souza reported that the plantings should be completed this week, and we are awaiting the signs that will be installed in the area shortly. A final walk-through will be scheduled for early April. He also reported that the contractor has been very responsive, and has addressed many issues that have arisen with no complaint, some of which were not caused by his men or equipment.
RESOLUTION #3: UPON MOTION of Ocean, seconded by Neptune, carried, that the following Resolution be and the same is hereby adopted:
WHEREAS, the Deal Lake Commission authorized a Stormwater management project at the Colonial Terrace Golf Club to reduce erosion and sediment loading in the area; and,
WHEREAS, the original project did not require the installation of geese fencing that, after inspection, is necessary to protect the project area.
NOW, THEREFORE BE IT RESOLVED that the Deal Lake Commission does hereby authorize and approve Change Order #2 to Down-to-Earth Landscaping, Inc. for the addition of fencing around the planting area to prevent wildlife damage, at the cost of $3,500, including all materials necessary, including fencing, posts and fasteners, and the labor to install same.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean.
Nays: None
c. RESOLUTION #4: After discussion, and UPON MOTION of Allenhurst, seconded by Neptune, carried, that the following Resolution be adopted:
WHEREAS, the Deal Lake Commission is in the final stages of its 319(h) Grant, and finds that there are unobligated funds available for additional small projects.
NOW, THEREFORE, BE IT RESOLVED that the following additional projects be approved, pending DEP review and approval, for the remaining 319(h) grant funds:
- Rain Garden at Asbury Park Boat Ramp – cost not to exceed $12,000;
- Purchase additional plant material for last year’s project area at Colonial Terrace Golf Club at the cost not to exceed $1,000;
- Materials necessary to create and install Watershed educational signage at the cost not to exceed $3,000.
BE IT FURTHER RESOLVED that Dr. Stephen Souza is hereby authorized to notify Kyra Hoffmann, Project Manager, and request permission to proceed under the remaining grant funds.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune.
Nays: None
Abstain: Ocean
2. Deal Lake Master Plan – report has been posted on the website; the Interlaken representative has asked if a hyperlink can be created on the website to make it easier to access new information that is posted. The Ocean representative indicated that he will speak to our webmaster about this option.
3. Monmouth County Shared Services/ Proposed Dredging Projects – County was advised that the Commission has identified Firemen’s Pond, Ocean Township, as a suitable site for the County Dredging Program. After discussion and by consensus, the Commissioner’s agreed to request a meeting with the County to determine if this project is included in the County’s approved 2013 dredge projects list, as the agreement requires the Commission to obtain the necessary permit for the project that is very expensive.
4. Boom – after discussion, the Commissioner’s agreed to purchase another boom if a suitable, accessible site can be found.
5. FEMA/STATE WATERWAYS CLEAN-UP (DEP) – the Commission Clerk is in contact with the DEP liaison with regard to the Lake’s inclusion in the State Waterway Clean-up Project; the request for inclusion has been submitted to the appropriate DEP representatives and we are awaiting their response.
NEW BUSINESS
1. The Ocean Township Planning Board has received an application for redevelopment of the former Jason’s site on the southeast corner of Sunset Avenue at Route 35 into a CVS Drugstore. The Commission has concerns about the extent of the disturbance in the watershed; Dr. Souza has reviewed the plans at the Commission’s request and finds they are not consistent with the required regulations regarding mitigation. The first hearing on the matter was held on March 11, 2013; Mr. Brockel reported that the applicant claims a decrease of impervious surfaces at the site and that they do not have to comply with Stormwater quality management rules. Dr. Souza advised that if a TMDL has been determined and the waterway is on the State’s list of impaired waterways, compliance with Stormwater quality management rules is mandatory; Deal Lake fits this criteria and the applicant is not exempt. Mr. Brockel advised that the applicant had changed its plans prior to appearing before the Planning Board on Monday evening, and is now including a MTD on-site. Dr. Souza now has the full plans and will review and offer comments. The Commission Clerk was directed to contact Sandy Brown, attorney for the Ocean Township Planning Board, to request a copy of the Resolution before the matter goes before the Board again in April. Mr. Brockel also stated that he was surprised that there were so few members of the public present at the hearing to object to this plan, especially people who have been complaining about flooding in the watershed.
2. Community Clean-up – March 23, 2013 at 9:00 AM at the Asbury Park Boat Ramp;
RESOLUTION #5: UPON MOTION of Allenhurst, seconded by Neptune, carried, that the Commission hereby authorizes reimbursement to Don Brockel for clean-up supplies purchased in the amount of $311.28.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune.
Nays: None
Abstain: Ocean
3. RESOLUTION #6: Emergency Repair of the Flume Gates – Mr. Avakian advised that the north flume gate is non-functional at this time, and there is a threat to public health and safety if the condition is allowed to continue in this state; he further advised that he obtained an estimate from Precise Construction, Inc., who repaired the flume after a prior storm. After discussion and UPON MOTION of Asbury Park, seconded by Neptune, carried, that Precise Construction, Inc. be and they are hereby authorized to perform the work necessary for the emergency repair of the flume at the cost not to exceed $8,000.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune.
Nays: None
Abstain: Ocean
4. NRCS Grant – Dr. Souza advised that there is a grant opportunity under the provisions of Section 216, P.L. 516 of Federal National Resources Conservation Service; a letter of intent must be filed by March 28 with a project description, and requires a 25% match (in-kind or cash) and the work may be done on public or private lands, after discussion and by consensus, the following Resolution was adopted:
RESOLUTION #7: UPON MOTION of Neptune, seconded by Ocean, carried, that Dr. Stephen Souza and the Commission Clerk be and they are hereby authorized to file a Letter of Intent with the National Resources Conservation Service for remediation grant for the Harvey Brook area.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None
UPON MOTION of Neptune, seconded by Asbury Park, carried, that the meeting be opened to the public for comments at this time.
Joann Wallace, Interlaken, asked if the Commission planned to address the issue of fallen trees in the Lake. She was advised that, in general, the responsibility lies with either the property owner or the municipality, depending on where the tree fell from. She thanked the Board for the information.
Erik Brockel, Ocean Township, came before the Board asking for approval for his Eagle Scout Project to install “Deal Lake Watershed” identifying signs at prominent locations throughout the watershed. He provided the Commissioners with a rendering of his proposed sign. The Allenhurst representative asked what criteria was utilized to identify sign locations; Scout Brockel advised that he chose the sites based upon their visual accessibility and accessible location on public lands. The Interlaken representative advised that he would provide Scout Brockel with a representation of a native shore bird for the signage. Scout Brockel thanked the Commissioners for their support.
RESOLUTION #8: UPON MOTION of Neptune, seconded by Loch Arbour, carried, that the Commission hereby approves the Eagle Scout Project of Erick Brockel that will include the installation of “Deal Lake Watershed” signs and further authorizes the expenditure of up to $3,000 for the supplies necessary for the fabrication and installation of the signs.
RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune.
Nays: None
Abstain: Ocean
Mr. Brockel reminded those present that the Asbury Park Fishing Club was sponsoring a “Catch and Don’t Release the Carp” Contest on April 21, 2013 and asked for the authorization to offer a prize for the largest number of fish caught. After discussion, the Interlaken representative advised that World Volkswagen will supply the prize for this category.
There being no further comments, and UPON MOTION of Neptune, seconded by Allenhurst, carried, that the public hearing be closed. There being no further business and UPON MOTION of Neptune, seconded by Asbury Park, carried, that the meeting be finally adjourned at 9:10 PM.
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LORRAINE CARAFA, RMC
Commission Clerk