Minutes October 18, 2012

MINUTES – REGULAR MEETING

OCTOBER 18, 2012

The Regular Meeting of the Deal Lake Commission was held in the Village of Loch Arbour Municipal Building, 550 Main Street, on October 18, 2012 and was called to order at 7:00 PM by Vice Chairman James Rogers. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on January 26, 2012, posting the notice where required and filing a copy of the notice with the Commission Clerk.

ROLL CALL:

RESOLUTION #1 – Resolution to approve the Minutes of the Regular Meeting, September 20, 2012

UPON MOTION of Allenhurst, seconded by Asbury Park, carried, that the following Resolution be adopted:

BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held September 20, 2012 be and the same are hereby approved.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Neptune

Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills
UPON MOTION of Asbury Park, seconded by Interlaken, carried, that the following Resolution be and the same is hereby approved as presented:

BALANCE ON HAND – PREVIOUS MONTH:
TD Bank, NA Checking……………………………………………………………………………….$124,131.12
NJ CASH MANAGEMENT……………………………………………………………………………39,823.15

TOTAL ……………………………………………………………………………………………………….167,554.27

RECEIPTS
Interest – TD Bank (September)……………………………………………………………………………. 11.38 
Interest – Cash Management Fund (September) ………………………………………………………… 1.64 Receipts……………………………………………………………………………………………………………….. 0.00

TOTAL RECEIPTS……………………………………………………………………………………………..13.02

DISBURSEMENTS
JCP&L ……………………………………………………………………………………………………………………….18.90 
Village of Loch Arbour (October/November) …………………………………………………………. 1,233.34 
Lorraine Carafa (reimbursement)…………………………………………………………………………………….2.30
Princeton Hydro, LLC (August) ………………………………………………………………………………….712.50
The New Coaster…………………………………………………………………………………………………………62.39
Leon S. Avakian, Inc. ………………………………………………………………………………………………..780.00

GRANT DISBURSEMENTS, if any: ………………………………………………………………………………0.00

TOTAL BILLS AND GRANT DISBURSEMENTS………………………………………………….. 2,809.43

BALANCES AFTER OCTOBER DISBURSEMENTS
TD Bank, NA Checking………………………………………………………………………………………… 122,114.71
NJ CASH MANAGEMENT……………………………………………………………………………………. 39,824.79

TOTAL ……………………………………………………………………………………………………………… $161,939.50

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Neptune

OLD BUSINESS

1. 319h Grant –

   1. Reminder-please submit your in-kind hours report for the current period (through November 9);
   2. Colonial Terrace Golf Course – rain garden informational signs are still pending; bids were received on October 16, 2012 for the project known as Improvements to Colonial Terrace Golf Club and will be explained during the New Business portion of the meeting.
       
2. Deal Lake Master Plan – drafts have been distributed; any comments, please submit to the Clerk; the Clerk will incorporate the detailed schedules from Dr. Souza and Mr. Avakian, and await additional comments from Commission members. At the current time, the document is for consultative and deliberative purposes only.
    
3. Sunset Avenue Bridge Reconstruction – next stakeholder meeting is scheduled for October 24, 2012 from 5:00 to 7:00 PM at the Township of Ocean Municipal Building, 399 Monmouth Road;
    
4. Monmouth County Shared Services/ Proposed Dredging Projects – Mr. Avakian reported on the testing schedule for the three areas identified for possible dredging: for the east end of the lake – grain size, total organic carbon and moisture content; if the moisture content is less than 85%, further testing for PAH’s and arsenic will be performed and will probably be necessary for Firemen’s Pond and Terrace Pond sections of the Lake.
    
5. Boom – Dr. Souza reported that he conducted an on-site inspection of the area last Wednesday after the significant rainfall on Tuesday; he advises that the volume and velocity of the water draining from the Terrace Pond/Hollow Brook sites makes them too dangerous as locations for the boom. 

   Resolution #3:  After discussion and UPON MOTION of Allenhurst, seconded by Deal, carried that the purchase of an additional 50-foot section of boom to be installed by Princeton Hydro, LLC staff at the west end of Terrace Pond at the cost for purchase, shipping and installation not to exceed $1,200.

   RECORDED VOTE:
   Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Ocean 
   Nays: None Absent: Neptune 
    

6. Shark River Dredging/Neptune Landfill – Peter Avakian reported that Neptune Township, in discussions with the DoT (funding source) has suggested a new method of collecting the material by hydraulic pump with the dewatering site to the located at the Neptune Township Sewerage Authority. After drying, the material would be moved to the Monmouth County Landfill by County staff. This location would have no effect on the Deal Lake Watershed. Mr. Avakian will provide periodic updates as information is received.
    
7. Deal Lake Commission Website: The Commission Clerk advised that she is having a difficult time getting a response from the website designer, but will continue to attempt to make contact with the intention of maintaining the website in-house.
    
8. Community Clean-up was held as scheduled on October 6. Mr. Brockel and Ms. Henderson advised that this was the most successful event in recent memory with more than 100 persons participating in the clean-up. The debris was removed by Asbury Park DPW staff.

WHEREAS, the low bidder, Down-to-Earth Landscaping, Inc. of Jackson, NJ has been deemed the lowest responsible and responsive bidder.

NOW, THEREFORE, BE IT RESOLVED that the Deal Lake Commission hereby accepts the bid of Down-to-Earth Landscaping, Inc., Jackson, NJ in the amount of $98,657.50 for the Project known as the Improvements to Colonial Terrace Golf Club per the Bid Specifications issued on October 1, 2012.

BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be supplied to Down-to-Earth Landscaping and Kyra Hoffmann, DEP.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Neptune

3. Other – Dr. Souza advised that he has been approached by the Friends of Deal Lake to offer advice on several projects: the installation of a rain garden at the east end of Deal Lake in Asbury Park and plant selection related thereto, and the development of a database of weed growth in various sections of the Lake. After discussion, and UPON MOTION of Deal, seconded by Asbury Park, carried, that permission is granted for Dr. Souza of Princeton Hydro LLC to work with the Friends of Deal Lake within the limited parameters identified at no cost to the Commission.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Ocean
Nays: None Absent: Neptune

4. Other – The Clerk reminded those present that the next meeting of the Commission is scheduled for December 6, 2012.

PUBLIC HEARING

There were no members of the public present at this meeting.

There being no further business, and UPON MOTION of Deal, seconded by Asbury Park, carried, that the meeting be finally adjourned at 7:55 PM.

__________________________________________________
LORRAINE CARAFA, RMC Commission Clerk