Minutes September 20, 2012

MINUTES – REGULAR MEETING

SEPTEMBER 20, 2012

The Regular Meeting of the Deal Lake Commission was held in the Village of Loch Arbour Municipal Building, 550 Main Street, on September 20, 2012 and was called to order at 7:00 PM by Chairman John Everson. After the Flag salute, the Commission Clerk announced that the notice requirements of C.231, P.L. 1975, have been met by transmitting the notice of this Regular Meeting to the Commission’s official newspapers on January 26, 2012, posting the notice where required and filing a copy of the notice with the Commission Clerk.

ROLL CALL:

RESOLUTION #1 – Resolution to approve the Minutes of the Regular Meeting, August 16, 2012

UPON MOTION of Asbury Park, seconded by Ocean, carried, that the following Resolution be adopted:

BE IT RESOLVED, That the Minutes of the Regular Meeting of the Deal Lake Commission held August 16, 2012 be and the same are hereby approved. (Allenhurst, Deal, Neptune do not vote).

RECORDED VOTE:
Ayes: Asbury Park, Interlaken, Loch Arbour, Ocean Nays: None Absent: None

Resolution #2 – Approve Treasurer’s Report and Authorize Payment of Bills
UPON MOTION of Asbury Park, seconded by Ocean, carried, that the following Resolution be and the same is hereby approved as presented:

BALANCE ON HAND – PREVIOUS MONTH:
TD Bank, NA Checking……………………………………………………………………………….$131,092.50
NJ CASH MANAGEMENT……………………………………………………………………………39,821.26

TOTAL ……………………………………………………………………………………………………….170,913.76

RECEIPTS
Interest – TD Bank (July) …………………………………………………………………………………….. 11.92 
Interest – Cash Management Fund (July)………………………………………………………………….. 1.89 Receipts……………………………………………………………………………………………………………….. 0.00

TOTAL RECEIPTS……………………………………………………………………………………………..13.81

GRANT DISBURSEMENTS, if any: ………………………………………………………………………………0.00

TOTAL BILLS AND OTHER DISBURSEMENTS…………………………………… 4,238.30

BALANCES AFTER SEPTEMBER DISBURSEMENTS
TD Bank, NA Checking………………………………………………………………………………………… 126,866.12
NJ CASH MANAGEMENT……………………………………………………………………………………. 39,823.15

TOTAL ……………………………………………………………………………………………………………….. 166,689.27

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean Nays: None Absent: None

OLD BUSINESS

1. 319h Grant –

1. Reminder-please submit your in-kind hours report for the current period (through November 9); 9th Quarterly Report submitted as required; representatives submitted in kind hours with regards to the meeting with the Township of Ocean.

2. Colonial Terrace Golf Course – status of informational signs to be posted at rain garden; specifications for new drainage are being prepared now; NCTE request. Dr. Souza reported that Ocean Township has requested a phase in of the projects and alter the design for drainage improvements. This is very short notice and could be a problem because the grant expires in May, 2013. After discussion, and by consensus, the Commission agreed to notify the Township that the project will remain as originally proposed and if the Township does not want Project #3, then the Commission will only authorize Projects #1 and #2.

RESOLUTION #3: UPON MOTION of Deal, seconded by Asbury Park, carried, that the following Resolution be adopted:

WHEREAS, Improvements to the Colonial Terrace Golf Club were designed and submitted to the State Department of Environmental Protection as part of the Deal Lake Commission’s Grant RP10- 088; and,

WHEREAS, the Township of Ocean recently requested significant changes to the scope and Implementation of the Project that may exceed the Grant contract period; and,

WHEREAS, the Deal Lake Commission discussed at length the changes requested by the Township of Ocean and finds that incorporating these changes will have a significant negative impact on the Commission’s ability to complete the grant within the contract period.

6. Monmouth County Shared Services/ Proposed Dredging Projects – On August 22, 2012, Peter Avakian and John Everson along with Bill McMahon of Ocean DPW met with County officials John Tobia, Sayed Moafi, Turner Shell, Vicki Thompson, Eric Anderson and Ron Bailey to initiate plans to help the DLC with 3 projects. The county would help perform a maintenance dredging of the Western section of Terrace Pond around the golf course area and Fireman’s Pond. The County would also help remove blown in beach sand from the Eastern end of the Main Section of Deal Lake and place it back on the beach. If the dredge material proves clean enough the County will take all the spoils and use it for cap material at the County landfill. The next step is for the Commission to authorize the testing of the silt to be removed. If the material tests high in contaminants then the County will not do the projects.

The second part of the meeting with the County enabled us to discuss the root causes of the rapid siltation of Deal Lake as well as other coastal lakes in Monmouth County. This forum allowed John Everson to discuss the need for the construction of large regional storm water basins in the Deal Lake watershed. The intent behind the presentation and discussion was to get everyone focused on long term solutions to our lake problems. Properly designed storm basins will not only slow or stop the flow of silt into the lake, but will also trap trash, debris, help capture excess nutrients, and help minimize the risk of flooding. We also discussed the need to pressure the DEP to consider “in-line” storm basins when there are no other solutions and because they make sense to have (i.e. Harvey Brook dam, Hollow Brook behind Coke building).

RESOLUTION #5: UPON MOTION of Deal, seconded by Ocean, carried, that the following Resolution be adopted:

WHEREAS, the Commission wishes to participate with the County of Monmouth in the dredging of various sections of Deal Lake that require sediment testing of the sites before the projects can move forward.

NOW, THEREFORE, BE IT RESOLVED that limited sediment testing is hereby authorized with the cost not to exceed $5,000.00 for testing for arsenic, PAH’s and grain size where appropriate.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None

9. Resolution #6: Authorize 2013 Projects via Bid or RFP as necessary –

UPON MOTION, of Deal, seconded by Allenhurst, carried, that the following Resolution be and the same is hereby adopted:

WHEREAS, the Deal Lake Commission has designated the following projects to be completed in 2013: hydroraking, electrification of the Flume and weed treatment if funding is available in the 2012 and 2013 budgets of the Commission.

NOW, THEREFORE, BE IT RESOLVED that the Deal Lake Commission hereby authorizes Bid Specifications or RFP’s, as necessary, for the following 2013 projects: hydroraking, electrification of the flume and weed treatment of various sections of the Lake, as necessary; and

BE IT FURTHER RESOLVED that the Commission hereby designates funds from 2012 budget for weed treatment to occur in the Spring of 2013 and funds for the hydroraking and electrification of the Flume from the 2013 Budget of the Commission, if available.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean.
Nays: None

10. Deal Lake Commission Website: Mr. Everson suggested that the Commission needs a website guru. Either a Commissioner takes charge and masters how the WordPress software and website works or the Commission must hire a part-time webmaster on a monthly basis to keep it updated as we feed information to them. The Commission could probably find a work-at-home webmaster for around $75 to $125 per month. Our current website was redesigned in 2011 for relatively easy updating and expansion using Word Press. The website structure will be more than adequate for many years in the future. Commissioner Dolan and the Commission Clerk have agreed to meet with the website designer with the intent of maintaining the website in-house.

NEW BUSINESS

1. Township of Ocean Sewerage Authority is planning to replace the siphon line between Bridlemere Avenue in Interlaken and South Edgemere Drive in Ocean, beginning in mid-September with the project expected to take about a month. There are no known leaks or breaks; this is a pro-active initiative to act before any issues develop.

2. Resolution #7: Insurance Renewal (Public Officials Coverage): After much delay, the Commission Clerk reported that we received a quote on the policy renewal at $3,600 for a one-year policy with maximum coverage of $1,000,000 and a $5,000 deductible for each occurrence. The minimum premium for similar policies with other companies is approximately $5,000.

   UPON MOTION of Ocean, seconded by Asbury Park, carried that the following Resolution be adopted:

WHEREAS, the renewal of the Public Officials liability policy for the year 2013 was quoted by Connor Strong at the premium of $3,600.00 for a one year policy with maximum coverage of $1,000,000 and a $5,000 deductible for each occurrence.

NOW, THEREFORE, BE IT RESOLVED that the quote of Connor Strong for the renewal of the Public Officials Liability policy at the annual premium of $3,600 be accepted and the payment thereof is hereby authorized.

RECORDED VOTE:
Ayes: Allenhurst, Asbury Park, Deal, Interlaken, Loch Arbour, Neptune, Ocean
Nays: None

3. Dr. Souza suggested that the Commission send a letter to the Ocean Township Planning Board to request notice and a copy of any plans submitted if Seaview Square applies to the Board.

4. Conference for a 2nd Coastal Lakes Summit: On Tuesday, August 21, 2012 about 15 Coastal Lake stakeholders, including John Everson of the Deal Lake Commission, participated in a conference call to create an agenda for an upcoming Coastal Lakes Summit. The all-day meeting will be held either November 9th or 20th at the Urban Coastal Institute of Monmouth University. John was able to share some details about our ongoing efforts implementing the 319 grant. John also discussed the need for planning and building large regional storm water basins as the ultimate solution to so many of our lakes’ problems. A second planning call occurred on September 10th.

5. Meeting with Deal Golf and Country Club: On August 24, 2012, Steve Souza and John Everson met with the president of Deal G&CC Ben Harvey and Jim Jeffries to discuss flooding in the low lying areas of their 4th and 5th holes on the golf course. Part of the solution for the golf course is the same solution for Deal Lake and that is the need for one or more large storm water basins (either in-line or off- line) along the Harvey Brook corridor and watershed. Ben Harvey feels the design and construction of the new Monmouth Road Bridge has restricted flow of Harvey Brook thus causing a larger back-up of storm water than before the bridge was built. We have put Deal G&CC in touch with Vicki Thompson of the Mosquito Commission to see if there are any snagging issues with Harvey Brook that the County could help alleviate. Dr. Souza and Mr. Avakian will be meeting with these officials again in October.

PUBLIC HEARING

UPON MOTION of Asbury Park, seconded by Neptune, carried, that the meeting be opened to the public for comments.

Don Brockel, Ocean Township, stated that the Township of Ocean will be conducting drainage improvements in the area of South Edgemere that will help to alleviate some run-off into the Lake. Mr. Brockel also commented on the Friends of Deal Lake canceling their request for the water lowering. After discussion, the Commission decided that this is an important community-wide event to aid lakefront homeowners’ with maintenance of their shorelines and therefore, clean-up and water lowering should proceed as planned.

There being no further comments, and UPON MOTION of Ocean, seconded by Neptune, carried, that the public hearing be closed.

At this time, the Commission members thanked Mr. Everson for his service to the Deal Lake Commission and presented him with a memento in recognition of his service to the residents of the Deal Lake watershed.

There being no further business, and UPON MOTION of Deal, seconded by Interlaken, carried, that the meeting be finally adjourned at 8:45 PM.

__________________________________________________
LORRAINE CARAFA, RMC Commission Clerk